Get Organized at Work | Career, Leadership, Project Management, Productivity, Time Management

Kayla Fahey-Ahrndt | MPH, MLS (ASCP) SBB, Laboratory Manager, Healthcare Leader, Scientist
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Are you easily distracted at work - struggling to keep tasks and projects organized? Do you wish you could accelerate your career growth, but you feel held back due to unclear expectations or your lack of boundaries? Are you tired of the vicious cycle of burnout and long to feel the peace that comes with doing fulfilling, impactful work? I am so excited you’re here! This podcast is your go-to for all things career growth! You’ll learn productivity systems to help you get organized, plan ahead, and accomplish your work efficiently. You’ll increase your ability to anticipate problems at work and inside your team before they occur and increase your confidence to lead through them. Goodbye burnout, hello confident, proactive leadership! Hey, I’m Kayla Fahey-Ahrndt, MPH, MLS(ASCP)SBB…but you can call me KFA! I’ve got 13+ years of professional healthcare leadership experience, and I have 9+ years of management experience. I’m a mama of 3 littles, wife and best friend to my hubby who is also in healthcare, and coffee and planner obsessed. When I first stepped into my first professional leadership role, I was promoted quickly! At the time, I was a new mama and had way less experience than those I was leading. I knew I needed to learn and grow in order to succeed in my role. I lacked work-life balance and had no boundaries. I experienced burnout quickly by trying to people please and do everything myself. I worked long hours and my relationships suffered as a result. I finally realized that I needed simple, effective strategies to help me get organized and manage my competing priorities. I created my own daily management tool which helped me get organized, manage stress, achieve work-life integration. I quickly became the go-to leader for innovative healthcare leadership, and I was promoted again! If you are ready to implement sustainable systems and strategies to help you get organized, ditch the burnout, and finally get the recognition you deserve, grab your coffee or bubbly and press play on my show while you rock your spreadsheets! It’s time to dive in!

  1. 13H AGO

    The Proactive Success Algorithm: 6 Weekly Questions Every Leader Should Ask

    The Proactive Success Algorithm: 6 Weekly Questions Every Leader Should Ask Are you ending each week feeling busy but unsure what actually moved forward? In this episode of Get Organized at Work podcast, we’re talking about a simple but powerful leadership habit that helps leaders become more intentional, proactive, and strategic: weekly reflection through Leader Standard Work. Kayla introduces her framework called The Proactive Success Algorithm, which explains how intention + awareness leads to proactive leadership and better strategic results. Inside this episode, you’ll learn the six weekly reflection questions every leader should ask to improve decision-making, protect their energy, and continuously improve their leadership systems. These questions help leaders identify what’s working, what’s draining them, and how to experiment with better workflows each week. Kayla also explains how she integrates these reflection practices inside her Leader Standard Work system in OneNote, using her Ultimate OneNote Hub to stay organized and proactive at work. 🎥If you want a step-by-step walkthrough of how I use the Leader Standard Work template and reflection questions inside my Ultimate OneNote Hub, check out the full  tutorial on YouTube ➡️https://youtu.be/JQ4IFTDQV9Y If you want to become a calmer, more strategic leader, this episode will show you how a simple weekly reflection practice can transform the way you plan, lead, and improve each week. In this episode you’ll learn: • What Leader Standard Work is and why it matters for leaders • The Proactive Success Algorithm: intention + awareness = proactive leadership • The six weekly reflection questions that help leaders improve every week • How to identify energy drains and leadership opportunities • How weekly reflection leads to better decision-making and strategic results Resources and next steps: 📓Get the OneNote Hub template I use to organize my work and leadership systems: https://kayla-fahey-ahrndt.myflodesk.com/ultimateonenotetemplate 🎥If you want to watch my OneNote Hub tutorial, it's here on YouTube: https://youtu.be/Co83sC_qovw?si=nQtnaV3EQiqaQKas 🎥Watch the Active Projects List walkthrough in my OneNote Hub: https://www.youtube.com/watch?v=tEDJl9M7178 🎥Watch the Daily & Weekly Dashboard tutorial in my OneNote Hub: https://youtu.be/nWgmoIJBCPc 🎥 Watch the Leader Standard Work and Weekly Reflections Questions tutorial in my OneNote Hub: https://youtu.be/JQ4IFTDQV9Y 📱Join the Get Organized at Work community for deeper system training and support (plus my OneNote Hub and my 6 module Get Organized at Work Blueprint Course is included with your membership): https://leadership-unveiled-podcast-community.mn.co/landing?space_id=2638359   HOW TO SUPPORT KAYLA & GET ORGANIZED AT WORK PODCAST Leave me a rating or review wherever you listen to podcasts! ⭐⭐⭐⭐⭐: Apple Podcasts Show Link 🛒Shop My Amazon Storefront CONNECT WITH KAYLA: 📱Join My Podcast Community and App for Professionals 🗞Get My Newsletter Follow me on LinkedIn: https://www.linkedin.com/in/kaylafaheyahrndt/ Follow the podcast on Instagram: Get Organized At Work Podcast (@getorganizedatwork) • Instagram photos and videos   Keywords leader standard work, proactive leadership, weekly reflection for leaders, leadership self assessment, leadership habits, leadership development, one note for leaders, leadership organization system, leadership productivity, time management for leaders, strategic leadership habits, leadership growth mindset

    9 min

  2. MAR 2

    Stop Reacting All Day: How to Create a Weekly Leadership Dashboard in OneNote

    Stop Reacting All Day: How to Create a Weekly Leadership Dashboard in OneNote Are you ending every week feeling busy… but not strategic? In this episode of Get Organized at Work, we’re talking about how to stop reacting all day and start leading with clarity by creating a Weekly Leadership Dashboard in OneNote. If you constantly feel pulled into email, meetings, Slack messages, and urgent requests — this episode will show you how organized leaders take back control of their time using simple, structured systems. You’ll learn: How to define “success by Friday” before your week begins Why decision fatigue is often a systems problem How to create a Decision Parking Lot to reduce mental clutter What high-performing leaders track weekly How to build a proactive leadership workflow inside OneNote This episode is perfect for: Healthcare leaders Managers and directors Busy professionals balancing projects and people Anyone using OneNote for work organization Leaders building a second brain in OneNote Your weekly dashboard isn’t just a to-do list — it’s your leadership operating system. 🎥If you want a step-by-step walkthrough of how to build this inside my Ultimate OneNote Hub, check out the full Daily & Weekly Dashboard tutorial on YouTube ➡️https://youtu.be/nWgmoIJBCPc Stop reacting. Start deciding earlier. And build systems that protect your energy. — Keywords: leadership dashboard, OneNote for leaders, weekly planning for managers, leadership organization system, proactive leadership, reduce decision fatigue, time management for leaders, OneNote workflow, organized leader habits, leadership operating system, productivity for healthcare leaders Resources and next steps: 📓Get the OneNote Hub template I use to organize my work and leadership systems: https://kayla-fahey-ahrndt.myflodesk.com/ultimateonenotetemplate 🎥If you want to watch my OneNote Hub tutorial, it's here on YouTube: https://youtu.be/Co83sC_qovw?si=nQtnaV3EQiqaQKas 🎥Watch the Active Projects List walkthrough in my OneNote Hub: https://www.youtube.com/watch?v=tEDJl9M7178 🎥Watch the Daily & Weekly Dashboard tutorial in my OneNote Hub: https://youtu.be/nWgmoIJBCPc 📱Join the Get Organized at Work community for deeper system training and support (plus my OneNote Hub and my 6 module Get Organized at Work Blueprint Course is included with your membership): https://leadership-unveiled-podcast-community.mn.co/landing?space_id=2638359   HOW TO SUPPORT KAYLA & GET ORGANIZED AT WORK PODCAST Leave me a rating or review wherever you listen to podcasts! ⭐⭐⭐⭐⭐: Apple Podcasts Show Link 🛒Shop My Amazon Storefront CONNECT WITH KAYLA: 📱Join My Podcast Community and App for Professionals 🗞Get My Newsletter Follow me on LinkedIn: https://www.linkedin.com/in/kaylafaheyahrndt/ Follow the podcast on Instagram: Get Organized At Work Podcast (@getorganizedatwork) • Instagram photos and videos

    10 min

  3. FEB 23

    Why Leaders Feel Overwhelmed — Leadership Lessons from the Olympics on Letting Go, Trusting Systems, and Avoiding Burnout

    Why Leaders Feel Overwhelmed — Leadership Lessons from the Olympics on Letting Go, Trusting Systems, and Avoiding Burnout Why do leaders feel overwhelmed — even when they’re capable, experienced, and highly motivated? In this episode, I share the hidden cause of overwhelm that most leadership advice never addresses — and what the Olympics can teach us about letting go, trusting your preparation, and building systems that reduce mental load. Watching Olympic athletes perform at their best, like Alysa Liu, you’ll notice something surprising: lightness. They aren’t gripping every movement or relying on memory. They trust their training, their systems, and their preparation. Leadership works the same way. When leaders rely on memory to track projects, responsibilities, and priorities, everything begins to feel heavy. But when you build trusted systems — like a structured project management system in Microsoft OneNote — you create clarity, reduce stress, and allow yourself to lead with confidence instead of pressure. In this episode, I share how I use my Active Projects List inside my OneNote Hub to organize leadership responsibilities, reduce overwhelm, and create lightness in my work as a healthcare leader, business owner, and educator. If you’re a healthcare leader, manager, or professional who wants to get organized at work, avoid burnout, and build leadership productivity systems that actually work, this episode will help you understand how structure creates freedom. In this episode, you’ll learn: • Why leaders feel overwhelmed (and the hidden psychological cause) • How leadership stress is connected to mental load and memory overload • What Olympic athletes can teach us about trust, preparation, and performance • How to reduce overwhelm using structured productivity systems • How to organize projects using Microsoft OneNote • How systems help leaders avoid burnout and improve clarity   Resources and next steps: 📓Get the OneNote Hub template I use to organize my work and leadership systems: https://kayla-fahey-ahrndt.myflodesk.com/ultimateonenotetemplate 🎥If you want to watch my OneNote Hub tutorial, it's here on YouTube: https://youtu.be/Co83sC_qovw?si=nQtnaV3EQiqaQKas 🎥Watch the Active Projects List walkthrough in my OneNote Hub: https://www.youtube.com/watch?v=tEDJl9M7178 📱Join the Get Organized at Work community for deeper system training and support (plus my OneNote Hub and my 6 module Get Organized at Work Blueprint Course is included with your membership: https://leadership-unveiled-podcast-community.mn.co/landing?space_id=2638359   HOW TO SUPPORT KAYLA & GET ORGANIZED AT WORK PODCAST Leave me a rating or review wherever you listen to podcasts! ⭐⭐⭐⭐⭐: Apple Podcasts Show Link 🛒Shop My Amazon Storefront CONNECT WITH KAYLA: 📱Join My Podcast Community and App for Professionals 🗞Get My Newsletter Follow me on LinkedIn: https://www.linkedin.com/in/kaylafaheyahrndt/ Follow the podcast on Instagram: Get Organized At Work Podcast (@getorganizedatwork) • Instagram photos and videos

    14 min

  4. FEB 16

    How I Stay Organized at Work and Run a Business Without Burning Out (My OneNote + Notion Systems)

    How I Stay Organized at Work and Run a Business Without Burning Out (My OneNote + Notion Systems) How do you stay organized at work, lead multiple teams, run a business, and still protect your energy without burning out? In this episode, I’m sharing the exact systems I use to stay organized at work and run my business using Microsoft OneNote and Notion. These are the real productivity systems I rely on every day as a healthcare leader, university instructor, business owner, and mom of three — not theory, but practical workflows that reduce mental load, improve focus, and create clarity. You’ll learn how I use my OneNote Hub as my operational command center to manage projects, meeting notes, leadership priorities, and department initiatives across multiple hospitals. I also share how I use Notion for business planning, content strategy, podcast organization, and long-term vision — allowing me to separate daily execution from strategic growth. If you’ve ever felt overwhelmed by too many responsibilities, struggled to keep track of projects, or wondered how leaders stay organized without constantly feeling behind, this episode will show you how to build systems you can trust. These systems allow me to stop relying on memory, reduce decision fatigue, and lead with confidence — without working longer hours or carrying constant stress. This episode is especially helpful for healthcare leaders, managers, professionals, and business owners who want to improve productivity, get organized using OneNote or Notion, and create sustainable systems that prevent burnout. In this episode, you’ll learn: • How to stay organized at work using Microsoft OneNote • How to use Notion for business planning and content organization • How to manage multiple projects without feeling overwhelmed • How to reduce mental load and decision fatigue using simple systems • How leaders can use productivity systems to avoid burnout • How to create a weekly planning system that protects your energy Tools and systems mentioned in this episode: • Microsoft OneNote for project management and meeting organization • Notion for business planning, content planning, and long-term strategy • Kanban boards for workflow and task management • Microsoft Teams for structured communication and leadership organization Resources and next steps: 📓Get the OneNote Hub template I use to organize my work and leadership systems: https://kayla-fahey-ahrndt.myflodesk.com/ultimateonenotetemplate 🎥If you want to watch my OneNote Hub tutorial, it's here on YouTube: https://youtu.be/Co83sC_qovw?si=nQtnaV3EQiqaQKas 📱Join the Get Organized at Work community for deeper system training and support (plus my OneNote Hub is included with your membership: https://leadership-unveiled-podcast-community.mn.co/landing?space_id=2638359   HOW TO SUPPORT KAYLA & GET ORGANIZED AT WORK PODCAST Leave me a rating or review wherever you listen to podcasts! ⭐⭐⭐⭐⭐: Apple Podcasts Show Link 🛒Shop My Amazon Storefront 📒📘☕Grab Podcast Branded Merch: Check out our Get Organized at Work Podcast Shop CONNECT WITH KAYLA: 📱Join My Podcast Community and App for Professionals 🗞Get My Newsletter Follow me on LinkedIn: https://www.linkedin.com/in/kaylafaheyahrndt/ Follow the podcast on Instagram: Get Organized At Work Podcast (@getorganizedatwork) • Instagram photos and videos   Keywords: stay organized at work, how to stay organized using OneNote, Notion business planning system, productivity systems for leaders, how to avoid burnout at work, Microsoft OneNote productivity, Notion workflow for business owners, project management systems for healthcare leaders, reduce mental load at work, leadership productivity tools

    15 min

  5. FEB 9

    Systems That Protect Your Energy: Boundaries, Decisions, and Recovery at Work

    Systems That Protect Your Energy: Boundaries, Decisions, and Recovery at Work Are you managing your time at work—but still feeling drained? What if the real goal isn’t better time management, but systems that protect your energy? In this episode of the Get Organized at Work podcast, Kayla Fahey-Ahrndt breaks down three types of systems every leader needs: boundaries, decisions, and recovery at work. Instead of relying on discipline and hustle, you’ll learn how tools like Kanban boards, OneNote hubs, and simple human routines can carry the mental load for you. You’ll discover: • How decision systems reduce overwhelm and decision fatigue • Boundary systems that stop work from leaking into your life • Recovery systems that restore energy inside the workday • How to build “lights-you-up” work into your week • Simple rituals to close mental loops before you go home Kayla also celebrates exciting progress in the Get Organized at Work community—including new founding members and Ultimate OneNote Bundle sales—as proof that organized systems create sustainable results without burnout. If you’re a healthcare leader, working mom, or high achiever who wants to feel calmer—not just more productive—this episode will help you shift from managing time to protecting energy at work. 👉 Join the community with founding member pricing ($5/month) using code FOUNDER or FOUNDING before we move to our $9.97/month invested model.  Get access to the OneNote Hub, Blueprint Course, and weekly leadership prompts. Reflective Question: What system protects your energy the most right now?   RESOURCES MENTIONED IN THE EPISODE: 👉 Join the community with founding member pricing ($5/month) using code FOUNDER or FOUNDING before we move to our $9.97/month invested model. Inside the community, you’ll get access to: My OneNote Hub The Get Organized at Work Blueprint Course (6 modules) Live trainings and replays Weekly prompts and leadership systems Community of professionals and leaders from across disciplines like healthcare, public health, engineering, real estate, community agencies, hotel management, higher education, and more 🎥Visit and Subscribe to my YouTube Channel for Tutorials (OneNote, Teams, Kaban Boards, Microsoft Loop, etc.): https://www.youtube.com/@kaylafaheyahrndt?sub_confirmation=1 ▶️The Ultimate OneNote Hub Template for Work Organization | OneNote Planner + Workflow System: https://youtu.be/Co83sC_qovw 📒🔗Link to get this Ultimate OneNote Hub template: https://kayla-fahey-ahrndt.myflodesk.com/ultimateonenotetemplate   HOW TO SUPPORT KAYLA & GET ORGANIZED AT WORK PODCAST Leave me a rating or review wherever you listen to podcasts! ⭐⭐⭐⭐⭐: Apple Podcasts Show Link 🛒Shop My Amazon Storefront 📒📘☕Grab Podcast Branded Merch: Check out our Get Organized at Work Podcast Shop CONNECT WITH KAYLA: 📱Join My Podcast Community and App for Professionals 🗞Get My Newsletter Follow me on LinkedIn: https://www.linkedin.com/in/kaylafaheyahrndt/ Follow the podcast on Instagram: Get Organized At Work Podcast (@getorganizedatwork) • Instagram photos and videos RESOURCES: 📅Schedule a Organize My Work Consulting Call - Get Help Organizing Your Work 🌐Website: https://www.Kfaconsulting.org More about Kayla: --Kayla’s “Why” and Leadership Journey: https://www.Kfaconsulting.org/meetkayla

    17 min

  6. FEB 2

    Grounded Leadership Systems: Why Getting Organized at Work Is Like The Home Edit

    What if getting organized at work felt more like The Home Edit — and less like hustle, urgency, and mental overload? In this episode of Get Organized at Work, I’m introducing the concept of Grounded Leadership Systems and sharing why the way we organize our work has everything to do with how we lead, decide, and protect our energy. Using familiar metaphors from The Home Edit, I walk through how practical tools like Kanban boards, OneNote hubs, and visual leadership systems can function like an organized pantry, a color-coded closet, or perfectly sized storage bins — systems that support you instead of demanding more from you. We talk about: What grounded leadership actually means (and what it doesn’t) Why overwhelmed leaders don’t need more discipline — they need better systems How Kanban boards work like the “rainbow method” for organizing projects Why a OneNote hub is the pantry your leadership life needs How grounded systems reduce decision fatigue, urgency, and burnout What “The Home Edit for Work” looks like in real leadership life I also share how this idea ties into our Get Organized at Work community, where I’m hosting my Leading Through Challenging Times webinar and supporting leaders with tools, systems, and practical workflows that make work feel lighter. If you’re a healthcare leader, manager, or working professional who wants to get organized at work without feeling rigid, overwhelmed, or behind — this episode is for you. 👉 Join the community with founding member pricing ($5/month) using code FOUNDER or FOUNDING before we move to our $9.97/month invested model. Inside the community, you’ll get access to: My OneNote Hub The Get Organized at Work Blueprint Course (6 modules) Live trainings and replays Weekly prompts and leadership systems Community of professionals and leaders from across disciplines like healthcare, public health, engineering, real estate, community agencies, hotel management, higher education, and more 📱Join My Podcast Community and App for Professionals: https://leadership-unveiled-podcast-community.mn.co/landing?space_id=2638359 Grounded leadership isn’t about controlling more — it’s about building systems that hold you, so you can lead well.   ✨ Resources mentioned in this episode: Join the Get Organized at Work podcast community for tools, discussions, and leadership resources Join us on Tuesday, February 3rd 📅Monthly Community Meetup 📍 Inside the Get Organized at Work community 🕔 Tuesdays at 5PM Central 🧠 Topic: Leadership in uncertainty + live Q&A + community support Keywords: proactive leadership, reactive leadership, decision fatigue, leadership systems, organized leadership, planning without overplanning, OneNote for work, OneNote hub, leadership organization, healthcare leadership   📱Join My Podcast Community and App for Professionals to continue this conversation and engage more with Kayla and leadership professionals who love systems and getting organized at work. (Members get 20% off Merch inside the community, plus that's where all my freebies live!)   HOW TO SUPPORT KAYLA & GET ORGANIZED AT WORK PODCAST Leave me a rating or review wherever you listen to podcasts! ⭐⭐⭐⭐⭐: Apple Podcasts Show Link 🛒Shop My Amazon Storefront 📒📘☕Grab Podcast Branded Merch: Check out our Get Organized at Work Podcast Shop Donate to my NMDP Fundraiser as I run the Garry Bjorklund Half Marathon in June 2026 during Grandma's Marathon Weekend: https://fundraise.nmdp.org/participants/Kayla-Fahey-Ahrndt CONNECT WITH KAYLA: 📱Join My Podcast Community and App for Professionals 🗞Get My Newsletter Follow me on LinkedIn: https://www.linkedin.com/in/kaylafaheyahrndt/ Follow the podcast on Instagram: Get Organized At Work Podcast (@getorganizedatwork) • Instagram photos and videos RESOURCES: 📅Schedule a Organize My Work Consulting Call - Get Help Organizing Your Work 🌐Website: https://www.Kfaconsulting.org More about Kayla: --Kayla’s “Why” and Leadership Journey: https://www.Kfaconsulting.org/meetkayla    Keywords: getting organized at work, leadership systems, grounded leadership, work organization systems, Kanban boards for leaders, OneNote organization, leadership workflows, reduce overwhelm at work, decision fatigue, leadership organization, productivity systems for leaders

    15 min

  7. JAN 26

    Stewardship at Scale: Time, Energy, Systems — and Leading Together in Uncertain Times

    Stewardship at Scale: Time, Energy, Systems — and Leading Together in Uncertain Times Leadership doesn’t scale through hustle — it scales through stewardship. In this episode of the Get Organized at Work podcast, Kayla Fahey-Ahrndt explores what stewardship at scale really means for modern leaders navigating uncertainty, pressure, and complexity. This conversation moves beyond personal productivity and into collective leadership, showing how organized leaders build systems, communities, and structures that create stability — not burnout. You’ll learn: Why leadership at scale is about environment design, not over-functioning How to steward time, energy, and systems without exhausting yourself The difference between personal leadership and collective leadership Why structure matters more than speed in uncertain times How community becomes a leadership system, not just a support space What it means to lead with presence, clarity, and calm instead of urgency This episode also introduces a new leadership rhythm inside the Get Organized at Work community: Monthly Community Leadership Meetups — a space for connection, Q&A, and support focused on leading in uncertain times, collective problem-solving, and sustainable leadership. Leadership isn’t about doing more. It’s about stewarding better. And we don’t scale leadership alone — we scale it together. 🎧 Listen now and reflect: Where in your leadership do you need more structure — not more effort? Keywords: leadership systems, stewardship in leadership, organized leadership, leadership in uncertain times, time management for leaders, energy management, decision fatigue, systems thinking, collective leadership, leadership community, sustainable leadership, burnout prevention, leadership development, work systems, organizational leadership, leadership mindset, community leadership, leadership support systems ✨ Resources mentioned in this episode: Join the Get Organized at Work podcast community for tools, discussions, and leadership resources Join us on Tuesday, February 3rd 📅Monthly Community Meetup 📍 Inside the Get Organized at Work community 🕔 Tuesdays at 5PM Central 🧠 Topic: Leadership in uncertainty + live Q&A + community support Keywords: proactive leadership, reactive leadership, decision fatigue, leadership systems, organized leadership, planning without overplanning, OneNote for work, OneNote hub, leadership organization, healthcare leadership   📱Join My Podcast Community and App for Professionals to continue this conversation and engage more with Kayla and leadership professionals who love systems and getting organized at work. (Members get 20% off Merch inside the community, plus that's where all my freebies live!)   HOW TO SUPPORT KAYLA & GET ORGANIZED AT WORK PODCAST Leave me a rating or review wherever you listen to podcasts! ⭐⭐⭐⭐⭐: Apple Podcasts Show Link 🛒Shop My Amazon Storefront 📒📘☕Grab Podcast Branded Merch: Check out our Get Organized at Work Podcast Shop Donate to my NMDP Fundraiser as I run the Garry Bjorklund Half Marathon in June 2026 during Grandma's Marathon Weekend: https://fundraise.nmdp.org/participants/Kayla-Fahey-Ahrndt CONNECT WITH KAYLA: 📱Join My Podcast Community and App for Professionals 🗞Get My Newsletter Follow me on LinkedIn: https://www.linkedin.com/in/kaylafaheyahrndt/ Follow the podcast on Instagram: Get Organized At Work Podcast (@getorganizedatwork) • Instagram photos and videos RESOURCES: 📅Schedule a Organize My Work Consulting Call - Get Help Organizing Your Work 🌐Website: https://www.Kfaconsulting.org More about Kayla: --Kayla’s “Why” and Leadership Journey: https://www.Kfaconsulting.org/meetkayla

    14 min

  8. JAN 19

    Proactive vs Reactive Leadership: How Organized Leaders Choose Better (Without Overplanning)

    Proactive vs Reactive Leadership: How Organized Leaders Choose Better (Without Overplanning) What’s the real difference between proactive and reactive leadership — and why does staying proactive feel so hard once work gets busy? In this episode of Get Organized at Work, we build on last week’s conversation about decision fatigue and explore how organized leaders move from constantly reacting to intentionally choosing what matters most. We talk about proactive vs reactive leadership in real life, how to plan without overplanning, why motivation fades when everything feels urgent, and what it actually means to be strategic at work. You’ll also hear how simple systems — like a calm OneNote hub — can reduce mental load and help leaders think ahead without burning out. If you’re a leader, healthcare professional, or business owner who wants practical systems and realistic leadership advice, this episode is for you. ✨ Resources mentioned in this episode: Join the Get Organized at Work podcast community for free tools, discussions, and leadership resources Grab the free simple OneNote Hub template inside the community free resource library menu Watch my YouTube tutorial on building the Ultimate OneNote Hub Template (https://youtu.be/Co83sC_qovw?si=BLnrMeXuVACfCiDs) Download the full Ultimate OneNote Hub Template (https://kayla-fahey-ahrndt.myflodesk.com/ultimateonenotetemplate) Keywords: proactive leadership, reactive leadership, decision fatigue, leadership systems, organized leadership, planning without overplanning, OneNote for work, OneNote hub, leadership organization, healthcare leadership   📱Join My Podcast Community and App for Professionals to continue this conversation and engage more with Kayla and leadership professionals who love systems and getting organized at work. (Members get 20% off Merch inside the community, plus that's where all my freebies live!)   HOW TO SUPPORT KAYLA & GET ORGANIZED AT WORK PODCAST Leave me a rating or review wherever you listen to podcasts! ⭐⭐⭐⭐⭐: Apple Podcasts Show Link 🛒Shop My Amazon Storefront 📒📘☕Grab Podcast Branded Merch: Check out our Get Organized at Work Podcast Shop Donate to my NMDP Fundraiser as I run the Garry Bjorklund Half Marathon in June 2026 during Grandma's Marathon Weekend: https://fundraise.nmdp.org/participants/Kayla-Fahey-Ahrndt CONNECT WITH KAYLA: 📱Join My Podcast Community and App for Professionals 🗞Get My Newsletter Follow me on LinkedIn: https://www.linkedin.com/in/kaylafaheyahrndt/ Follow the podcast on Instagram: Get Organized At Work Podcast (@getorganizedatwork) • Instagram photos and videos RESOURCES: 📅Schedule a Organize My Work Consulting Call - Get Help Organizing Your Work 🌐Website: https://www.Kfaconsulting.org More about Kayla: --Kayla’s “Why” and Leadership Journey: https://www.Kfaconsulting.org/meetkayla

    12 min
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About

Are you easily distracted at work - struggling to keep tasks and projects organized? Do you wish you could accelerate your career growth, but you feel held back due to unclear expectations or your lack of boundaries? Are you tired of the vicious cycle of burnout and long to feel the peace that comes with doing fulfilling, impactful work? I am so excited you’re here! This podcast is your go-to for all things career growth! You’ll learn productivity systems to help you get organized, plan ahead, and accomplish your work efficiently. You’ll increase your ability to anticipate problems at work and inside your team before they occur and increase your confidence to lead through them. Goodbye burnout, hello confident, proactive leadership! Hey, I’m Kayla Fahey-Ahrndt, MPH, MLS(ASCP)SBB…but you can call me KFA! I’ve got 13+ years of professional healthcare leadership experience, and I have 9+ years of management experience. I’m a mama of 3 littles, wife and best friend to my hubby who is also in healthcare, and coffee and planner obsessed. When I first stepped into my first professional leadership role, I was promoted quickly! At the time, I was a new mama and had way less experience than those I was leading. I knew I needed to learn and grow in order to succeed in my role. I lacked work-life balance and had no boundaries. I experienced burnout quickly by trying to people please and do everything myself. I worked long hours and my relationships suffered as a result. I finally realized that I needed simple, effective strategies to help me get organized and manage my competing priorities. I created my own daily management tool which helped me get organized, manage stress, achieve work-life integration. I quickly became the go-to leader for innovative healthcare leadership, and I was promoted again! If you are ready to implement sustainable systems and strategies to help you get organized, ditch the burnout, and finally get the recognition you deserve, grab your coffee or bubbly and press play on my show while you rock your spreadsheets! It’s time to dive in!

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