Get Organized at Work | Career, Leadership, Project Management, Productivity, Time Management

Kayla Fahey-Ahrndt | MPH, MLS (ASCP) SBB, Laboratory Manager, Healthcare Leader, Scientist
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Are you easily distracted at work - struggling to keep tasks and projects organized? Do you wish you could accelerate your career growth, but you feel held back due to unclear expectations or your lack of boundaries? Are you tired of the vicious cycle of burnout and long to feel the peace that comes with doing fulfilling, impactful work? I am so excited you’re here! This podcast is your go-to for all things career growth! You’ll learn productivity systems to help you get organized, plan ahead, and accomplish your work efficiently. You’ll increase your ability to anticipate problems at work and inside your team before they occur and increase your confidence to lead through them. Goodbye burnout, hello confident, proactive leadership! Hey, I’m Kayla Fahey-Ahrndt, MPH, MLS(ASCP)SBB…but you can call me KFA! I’ve got 13+ years of professional healthcare leadership experience, and I have 9+ years of management experience. I’m a mama of 3 littles, wife and best friend to my hubby who is also in healthcare, and coffee and planner obsessed. When I first stepped into my first professional leadership role, I was promoted quickly! At the time, I was a new mama and had way less experience than those I was leading. I knew I needed to learn and grow in order to succeed in my role. I lacked work-life balance and had no boundaries. I experienced burnout quickly by trying to people please and do everything myself. I worked long hours and my relationships suffered as a result. I finally realized that I needed simple, effective strategies to help me get organized and manage my competing priorities. I created my own daily management tool which helped me get organized, manage stress, achieve work-life integration. I quickly became the go-to leader for innovative healthcare leadership, and I was promoted again! If you are ready to implement sustainable systems and strategies to help you get organized, ditch the burnout, and finally get the recognition you deserve, grab your coffee or bubbly and press play on my show while you rock your spreadsheets! It’s time to dive in!

  1. 15h ago

    (I'm Injured) When Life Interrupts Your Plans: The Real Purpose of a Productivity System

    When Life Interrupts Your Plans: The Real Purpose of a Productivity System After breaking my toe and losing a goal I'd been working toward for months, I was reminded of something important: the best systems aren't designed for perfect weeks—they're designed for real life. After unexpectedly breaking my toe and losing the opportunity to run a race I had been training for, I found myself reflecting on a question every leader eventually faces: What happens when life interrupts your plans? In this episode of the Get Organized at Work podcast, I'm sharing a personal story about disappointment, resilience, and the surprising role productivity systems play during life's unexpected detours. Most productivity advice focuses on doing more, working faster, and staying disciplined. But the real purpose of a great system isn't helping you perform during perfect weeks—it's helping you recover when things don't go according to plan. Whether you're navigating a project setback, a career challenge, a family obligation, burnout, or an unexpected life event, this episode will help you rethink what sustainable productivity really looks like. In this episode, you'll learn: • Why setbacks feel so disruptive to our goals and identity • The difference between discipline and resilience • How leadership systems reduce overwhelm during difficult seasons • Why weekly planning and project management matter most when life gets messy • How to create a productivity system that helps you get back on track faster Resources and next steps: 🎯 Free Resource: Download the Simple Task System Template to start organizing your tasks today: https://kayla-fahey-ahrndt.myflodesk.com/simpletasklist 📓Get the OneNote Hub template I use to organize my work and leadership systems: https://kayla-fahey-ahrndt.myflodesk.com/ultimateonenotetemplate 🎥If you want to watch my OneNote Hub tutorial, it's here on YouTube: https://youtu.be/Co83sC_qovw?si=nQtnaV3EQiqaQKas Microsoft Planner: 4 Kanban Boards Every Leader Should Build: https://www.youtube.com/watch?v=QH0etm9NgkI 📖 Want the full Microsoft Planner Kanban system? Check-out my e-book: https://kayla-fahey-ahrndt.myflodesk.com/microsoft-planner-kanban-boards 🎥Watch the Active Projects List walkthrough in my OneNote Hub: https://www.youtube.com/watch?v=tEDJl9M7178 🎥Watch the Daily & Weekly Dashboard tutorial in my OneNote Hub: https://youtu.be/nWgmoIJBCPc 🎥 Watch the Leader Standard Work and Weekly Reflections Questions tutorial in my OneNote Hub: https://youtu.be/JQ4IFTDQV9Y 🎥Watch the Goal Setting for Professionals in OneNote | Annual Goals + Self-Assessment tutorial in my OneNote Hub: https://youtu.be/wf7qvyBNK5o   📱Join the Get Organized at Work community for deeper system training and support (plus my OneNote Hub and my 6 module Get Organized at Work Blueprint Course is included with your membership): https://leadership-unveiled-podcast-community.mn.co/landing?space_id=2638359   HOW TO SUPPORT KAYLA & GET ORGANIZED AT WORK PODCAST Leave me a rating or review wherever you listen to podcasts! ⭐⭐⭐⭐⭐: Apple Podcasts Show Link 🛒Shop My Amazon Storefront CONNECT WITH KAYLA: 📱Join My Podcast Community and App for Professionals Follow me on LinkedIn: https://www.linkedin.com/in/kaylafaheyahrndt/ Subscribe to my LinkedIn Newsletter: https://www.linkedin.com/build-relation/newsletter-follow?entityUrn=7459643636083896320 Follow the podcast on Instagram: Get Organized At Work Podcast (@getorganizedatwork) • Instagram photos and videos   Keywords: productivity system, leadership system, sustainable productivity, work organization, leadership development, project management, weekly planning, goal setting, resilience, overcoming setbacks, productivity for leaders, OneNote organization, leadership habits, work-life balance, time management, recovering from disappointment, leadership operating system, personal productivity, professional development, overwhelmed at work

    11 min

  2. Jun 1

    Fix Your Projects: The 4 Kanban Boards Every Leader Needs

    Fix Your Projects: The 4 Kanban Boards Every Leader Needs If your projects feel overwhelming, the problem may not be your workload—it may be your system. In this episode of Get Organized at Work, I'm continuing the "Fix Your" series by tackling one of the biggest challenges leaders face: managing projects, priorities, and workflows without feeling scattered or reactive. The truth is that not all work is the same. Strategic initiatives, individual projects, repeatable processes, and personal priorities each require a different approach. When everything lives on one giant to-do list, important work gets buried and leaders lose visibility. In this episode, I'm walking through the four Kanban boards I use to organize work, reduce mental clutter, and lead more proactively: ✔ Program Management Board (managing multiple projects) ✔ Single Project Management Board ✔ Process Kanban Board (workflow templates and repeatable systems) ✔ Personal Kanban Board (my leadership dashboard) You'll learn: How to organize multiple projects without feeling overwhelmed The difference between project management and process management Why visibility is one of the most important leadership skills How Kanban boards help reduce decision fatigue Practical ways to improve project organization and workflow management How leaders can build systems instead of relying on memory Whether you're a healthcare leader, manager, director, project manager, or team leader, this episode will help you create a clearer system for managing your work and leading with confidence. 🎥 Watch the full tutorial: Microsoft Planner: 4 Kanban Boards Every Leader Should Build: https://www.youtube.com/watch?v=QH0etm9NgkI 📖 Want the full Microsoft Planner Kanban system? Check-out my e-book: https://kayla-fahey-ahrndt.myflodesk.com/microsoft-planner-kanban-boards Resources and next steps: 🎯 Free Resource: Download the Simple Task System Template to start organizing your tasks today: https://kayla-fahey-ahrndt.myflodesk.com/simpletasklist 📓Get the OneNote Hub template I use to organize my work and leadership systems: https://kayla-fahey-ahrndt.myflodesk.com/ultimateonenotetemplate 🎥If you want to watch my OneNote Hub tutorial, it's here on YouTube: https://youtu.be/Co83sC_qovw?si=nQtnaV3EQiqaQKas   🎥Watch the Active Projects List walkthrough in my OneNote Hub: https://www.youtube.com/watch?v=tEDJl9M7178 🎥Watch the Daily & Weekly Dashboard tutorial in my OneNote Hub: https://youtu.be/nWgmoIJBCPc 🎥 Watch the Leader Standard Work and Weekly Reflections Questions tutorial in my OneNote Hub: https://youtu.be/JQ4IFTDQV9Y 🎥Watch the Goal Setting for Professionals in OneNote | Annual Goals + Self-Assessment tutorial in my OneNote Hub: https://youtu.be/wf7qvyBNK5o 📱Join the Get Organized at Work community for deeper system training and support (plus my OneNote Hub and my 6 module Get Organized at Work Blueprint Course is included with your membership): https://leadership-unveiled-podcast-community.mn.co/landing?space_id=2638359   HOW TO SUPPORT KAYLA & GET ORGANIZED AT WORK PODCAST Leave me a rating or review wherever you listen to podcasts! ⭐⭐⭐⭐⭐: Apple Podcasts Show Link 🛒Shop My Amazon Storefront CONNECT WITH KAYLA: 📱Join My Podcast Community and App for Professionals Follow me on LinkedIn: https://www.linkedin.com/in/kaylafaheyahrndt/ Subscribe to my LinkedIn Newsletter: https://www.linkedin.com/build-relation/newsletter-follow?entityUrn=7459643636083896320 Follow the podcast on Instagram: Get Organized At Work Podcast (@getorganizedatwork) • Instagram photos and videos   Keywords: Project Management, Kanban Board, Leadership Development, Microsoft Planner, Productivity Systems, Leadership Operating System,   Workflow Management, Get Organized At Work, Healthcare Leadership, Time Management, Leadership Skills, Project Organization, Leadership Dashboard

    26 min

  3. May 25

    5 Signs You Need Better Organizational Systems at Work - Which One is Holding You Back? (Replay from March 2025)

    5 Signs You Need Better Organizational Systems at Work - Which One is Holding You Back? If your workday feels reactive, chaotic, mentally cluttered, or like you’re constantly trying to “catch up,” this episode is for you. In this rerun of one of the most impactful episodes of the Get Organized at Work podcast, Kayla Fahey-Ahrndt breaks down the hidden signs that your organizational systems at work may not actually be supporting you — even if you’re high-performing, motivated, and capable. You’ll learn how to recognize: cognitive overload at work invisible work and mental clutter why your to-do list never feels done the real cost of reactive workflows signs your leadership systems are breaking down how disorganization impacts stress, energy, and productivity practical ways to create systems that actually reduce overwhelm Whether you’re a healthcare leader, manager, working professional, entrepreneur, or busy working mom trying to stay organized, this episode will help you identify where the friction is happening — and how to build systems that create clarity, calm, and momentum. If you’ve ever thought: “I’m working hard… so why does everything still feel messy?” this episode will help you understand why. 🎧 Listen in for practical strategies around: organizational systems leadership systems time management task management productivity for leaders reducing overwhelm at work proactive planning workflow organization leader standard work creating structure that supports your brain Resources and next steps: 🎯 Free Resource: Download the Simple Task System Template to start organizing your tasks today: https://kayla-fahey-ahrndt.myflodesk.com/simpletasklist 📓Get the OneNote Hub template I use to organize my work and leadership systems: https://kayla-fahey-ahrndt.myflodesk.com/ultimateonenotetemplate 🎥If you want to watch my OneNote Hub tutorial, it's here on YouTube: https://youtu.be/Co83sC_qovw?si=nQtnaV3EQiqaQKas 🎥Watch the Active Projects List walkthrough in my OneNote Hub: https://www.youtube.com/watch?v=tEDJl9M7178 🎥Watch the Daily & Weekly Dashboard tutorial in my OneNote Hub: https://youtu.be/nWgmoIJBCPc 🎥 Watch the Leader Standard Work and Weekly Reflections Questions tutorial in my OneNote Hub: https://youtu.be/JQ4IFTDQV9Y 🎥Watch the Goal Setting for Professionals in OneNote | Annual Goals + Self-Assessment tutorial in my OneNote Hub: https://youtu.be/wf7qvyBNK5o 📱Join the Get Organized at Work community for deeper system training and support (plus my OneNote Hub and my 6 module Get Organized at Work Blueprint Course is included with your membership): https://leadership-unveiled-podcast-community.mn.co/landing?space_id=2638359   Keywords: organizational systems at work, productivity systems, overwhelmed at work, leadership organization, time management for leaders, reduce overwhelm, mental clutter, workflow systems, organization for professionals, proactive leadership, leader standard work, task management systems, working mom productivity, healthcare leadership, OneNote organization

    23 min

  4. May 18

    Fix Your Energy: Systems to Stop Burnout and Protect Your Time as a Leader

    Fix Your Energy: Systems to Stop Burnout and Protect Your Time as a Leader Feeling exhausted, overstimulated, and constantly behind — even when you’re trying to stay organized? In this episode of Get Organized at Work, I’m sharing why the real productivity problem for most leaders and working professionals isn’t actually time management… it’s energy management. We talk about: Why traditional productivity advice often fails The hidden energy leaks draining your focus and motivation How meetings, constant context switching, and reactive work create burnout The “50% meeting rule” and why protecting your calendar matters Systems to proactively manage your mental, emotional, and physical energy How to rebuild your energy when you feel depleted Why organized leaders think differently about productivity Creating workflows, routines, and boundaries that actually support your life I’m also sharing practical leadership systems I use inside my weekly planning process, Leader Standard Work, OneNote Hub, Microsoft Planner workflows, and proactive scheduling strategies that help reduce overwhelm and decision fatigue. If you’ve been feeling tired, reactive, overstimulated, or stuck in survival mode — this episode will help you reset and build systems that support sustainable success. 📱Join the Get Organized at Work community for deeper system training and support (plus my OneNote Hub and my 6 module Get Organized at Work Blueprint Course is included with your membership): https://leadership-unveiled-podcast-community.mn.co/landing?space_id=2638359 Resources and next steps: 🎯 Free Resource: Download the Simple Task System Template to start organizing your tasks today: https://kayla-fahey-ahrndt.myflodesk.com/simpletasklist 📓Get the OneNote Hub template I use to organize my work and leadership systems: https://kayla-fahey-ahrndt.myflodesk.com/ultimateonenotetemplate 🎥If you want to watch my OneNote Hub tutorial, it's here on YouTube: https://youtu.be/Co83sC_qovw?si=nQtnaV3EQiqaQKas 🎥Watch the Active Projects List walkthrough in my OneNote Hub: https://www.youtube.com/watch?v=tEDJl9M7178 🎥Watch the Daily & Weekly Dashboard tutorial in my OneNote Hub: https://youtu.be/nWgmoIJBCPc 🎥 Watch the Leader Standard Work and Weekly Reflections Questions tutorial in my OneNote Hub: https://youtu.be/JQ4IFTDQV9Y 🎥Watch the Goal Setting for Professionals in OneNote | Annual Goals + Self-Assessment tutorial in my OneNote Hub: https://youtu.be/wf7qvyBNK5o 📱Join the Get Organized at Work community for deeper system training and support (plus my OneNote Hub and my 6 module Get Organized at Work Blueprint Course is included with your membership): https://leadership-unveiled-podcast-community.mn.co/landing?space_id=2638359   HOW TO SUPPORT KAYLA & GET ORGANIZED AT WORK PODCAST Leave me a rating or review wherever you listen to podcasts! ⭐⭐⭐⭐⭐: Apple Podcasts Show Link 🛒Shop My Amazon Storefront CONNECT WITH KAYLA: 📱Join My Podcast Community and App for Professionals 🗞Get My Newsletter Follow me on LinkedIn: https://www.linkedin.com/in/kaylafaheyahrndt/ Follow the podcast on Instagram: Get Organized At Work Podcast (@getorganizedatwork) • Instagram photos and videos Keywords energy management for leaders, burnout prevention, leadership productivity, time management for professionals, organized leadership, how to stop feeling overwhelmed, systems for leaders, proactive leadership, Leader Standard Work, OneNote productivity, Microsoft Planner workflow, work-life balance, leadership podcast, productivity systems, workplace burnout, energy management vs time management

    13 min

  5. May 11

    The Tool Isn’t the Problem: Why Most Professionals Still Feel Overwhelmed

    The Tool Isn’t the Problem: Why Most Professionals Still Feel Overwhelmed Do you feel overwhelmed at work even though you’ve tried every productivity app, planner, or organization tool out there? In this episode of the Get Organized at Work podcast, healthcare leader and systems expert Kayla Fahey-Ahrndt shares a powerful realization after leading a Microsoft Teams and leadership systems workshop: the tool usually isn’t the problem. Most professionals think they need: another productivity app a better task manager more tech tutorials or the perfect digital planner …but what they actually need is a proactive system that creates visibility, clarity, and reduced mental overload. Kayla dives into: why organization without intention still creates chaos the hidden mental load professionals carry every day why your brain should not be your task manager how proactive leaders build “second brain” systems the difference between reactive vs proactive leadership how to reduce overwhelm at work with intentional workflows why dashboards, OneNote, Planner, and visual systems work when paired with the right mindset and how to stop relying on memory to manage your work and life If you’ve ever felt: mentally scattered reactive all day overloaded by meetings, emails, and follow-up or frustrated that productivity systems never seem to “stick”… this episode will completely shift the way you think about organization and leadership. Plus, Kayla shares details about her upcoming live community workshop where she’ll walk through the major cogs of an intentional work operating system and help professionals build systems that actually reduce overwhelm in real life. --- ✨ 📢Want to go deeper? Join the Get Organized at Work Community where the Ultimate OneNote Hub is included, and join our upcoming live webinar on Leadership + Q&A - 📅Tuesday, May 12th at 5pm Central. Inside my Get Organized at Work community, I’m hosting a live workshop this Tuesday where we’re going to actually BUILD the core cogs of your work operating system together. We’re going to walk through: the major buckets I think every professional needs how to get work out of your head how to define your systems and how to create visibility around your priorities so you feel more grounded and less reactive at work. So if you want support, accountability, and practical systems you can actually use in real life… I would absolutely love to have you inside the community. -- Resources and next steps: 🎯 Free Resource: Download the Simple Task System Template to start organizing your tasks today: https://kayla-fahey-ahrndt.myflodesk.com/simpletasklist 📓Get the OneNote Hub template I use to organize my work and leadership systems: https://kayla-fahey-ahrndt.myflodesk.com/ultimateonenotetemplate 🎥If you want to watch my OneNote Hub tutorial, it's here on YouTube: https://youtu.be/Co83sC_qovw?si=nQtnaV3EQiqaQKas 🎥Watch the Active Projects List walkthrough in my OneNote Hub: https://www.youtube.com/watch?v=tEDJl9M7178 🎥Watch the Daily & Weekly Dashboard tutorial in my OneNote Hub: https://youtu.be/nWgmoIJBCPc 🎥 Watch the Leader Standard Work and Weekly Reflections Questions tutorial in my OneNote Hub: https://youtu.be/JQ4IFTDQV9Y 🎥Watch the Goal Setting for Professionals in OneNote | Annual Goals + Self-Assessment tutorial in my OneNote Hub: https://youtu.be/wf7qvyBNK5o 📱Join the Get Organized at Work community for deeper system training and support (plus my OneNote Hub and my 6 module Get Organized at Work Blueprint Course is included with your membership): https://leadership-unveiled-podcast-community.mn.co/landing?space_id=2638359   HOW TO SUPPORT KAYLA & GET ORGANIZED AT WORK PODCAST Leave me a rating or review wherever you listen to podcasts! ⭐⭐⭐⭐⭐: Apple Podcasts Show Link 🛒Shop My Amazon Storefront CONNECT WITH KAYLA: 📱Join My Podcast Community and App for Professionals 🗞Get My Newsletter Follow me on LinkedIn: https://www.linkedin.com/in/kaylafaheyahrndt/ Follow the podcast on Instagram: Get Organized At Work Podcast (@getorganizedatwork) • Instagram photos and videos Keywords: productivity systems, proactive leadership, organization systems, leadership workflows, OneNote organization, Microsoft Planner, reduce overwhelm at work, second brain system, leadership organization, task management, workplace productivity, intentional organization, mental load, organized leadership, time management for leaders, dashboard systems, professional organization, leadership systems, work organization, digital organization

    12 min

  6. May 4

    Fix Your Week: How to Plan Your Week as a Leader (Weekly Dashboard System)

    Fix Your Week: How to Plan Your Week as a Leader (Weekly Dashboard System) You know that feeling when your week just… happens to you? Meetings, emails, interruptions—and suddenly it’s Friday and you’re wondering what you actually accomplished. In this episode, I’m walking you through exactly how to fix your week using a simple Weekly Dashboard system I use inside my OneNote Hub. This is the system I rely on as a healthcare leader, working mom of three, and business owner to stay focused, proactive, and organized—without constantly rewriting my to-do list or starting over every day. We’re not just talking about weekly planning… We’re building a system that helps you actually lead your week. Inside this episode, you’ll learn: How to plan your week without feeling overwhelmed A simple weekly reset routine that actually works How to stop reacting to your calendar and start leading your priorities My Weekly Dashboard method (step-by-step) How to reduce decision fatigue and mental clutter at work Why your to-do list isn’t the problem—and what to fix instead If your weeks feel chaotic, reactive, or scattered, this episode will give you a clear, simple structure you can start using immediately. 🎁 FREE DOWNLOAD: Fix Your Week Grab your Weekly Dashboard Reset and start using this system today: 👉 https://kayla-fahey-ahrndt.myflodesk.com/weeklydashboard 💻 Want the full system? If you want this fully built out and ready to use, check out my Ultimate OneNote Hub, where I walk you through: ✔ Weekly Dashboard ✔ Monthly check-ins ✔ Project + task management ✔ Leader Standard Work 👉 https://kayla-fahey-ahrndt.myflodesk.com/ultimateonenotetemplate 🩵 Let’s Connect If this episode helped you, share it with a colleague or leader who feels overwhelmed at work—and don’t forget to follow the podcast for weekly strategies on leadership, organization, and productivity. Resources and next steps: 📓Get the OneNote Hub template I use to organize my work and leadership systems: https://kayla-fahey-ahrndt.myflodesk.com/ultimateonenotetemplate 🎥If you want to watch my OneNote Hub tutorial, it's here on YouTube: https://youtu.be/Co83sC_qovw?si=nQtnaV3EQiqaQKas 🎥 Watch the Monthly Check-In Dashboard tutorial in my OneNote Hub: https://www.youtube.com/watch?v=JRdFQJsa0WM 🎥Watch the Active Projects List walkthrough in my OneNote Hub: https://www.youtube.com/watch?v=tEDJl9M7178 🎥Watch the Daily & Weekly Dashboard tutorial in my OneNote Hub: https://youtu.be/nWgmoIJBCPc 🎥 Watch the Leader Standard Work and Weekly Reflections Questions tutorial in my OneNote Hub: https://youtu.be/JQ4IFTDQV9Y 🎥Watch the Goal Setting for Professionals in OneNote | Annual Goals + Self-Assessment tutorial in my OneNote Hub: https://youtu.be/wf7qvyBNK5o 📱Join the Get Organized at Work community for deeper system training and support (plus my OneNote Hub and my 6 module Get Organized at Work Blueprint Course is included with your membership): https://leadership-unveiled-podcast-community.mn.co/landing?space_id=2638359   HOW TO SUPPORT KAYLA & GET ORGANIZED AT WORK PODCAST Leave me a rating or review wherever you listen to podcasts! ⭐⭐⭐⭐⭐: Apple Podcasts Show Link 🛒Shop My Amazon Storefront CONNECT WITH KAYLA: 📱Join My Podcast Community and App for Professionals 🗞Get My Newsletter Follow me on LinkedIn: https://www.linkedin.com/in/kaylafaheyahrndt/ Follow the podcast on Instagram: Get Organized At Work Podcast (@getorganizedatwork) • Instagram photos and videos Keywords weekly planning, how to plan your week, weekly reset routine. organize your week. time management for professionals. productivity for leaders, weekly planning system, how to be more productive at work, reduce overwhelm at work, leader standard work, weekly dashboard, how to stop feeling behind, work organization tips, working mom productivity, one note productivity system

    12 min

  7. Apr 27

    Fix Your To-Do List: The Simple Task System for Busy Professionals Who Feel Overwhelmed

    Fix Your To-Do List: The Simple Task System for Busy Professionals Who Feel Overwhelmed Are you constantly rewriting your to-do list, forgetting tasks, or feeling overwhelmed before your workday even starts? In this episode of Get Organized at Work, we’re kicking off the Fix This System series by tackling one of the biggest productivity challenges professionals face: a to-do list that just doesn’t work. If your tasks are scattered across emails, notes, and your brain, it’s not a time management problem—it’s a system problem. Today, I’m walking you through a simple task management system you can start using immediately to: Organize your to-do list at work Stop feeling overwhelmed by too many tasks Keep track of projects and priorities Reduce decision fatigue Actually follow through on what matters most This realistic and flexible system is designed for busy professionals, leaders, and working moms who want to stay organized at work without complicated tools or constant list rewriting. 🎯 Free Resource: Download the Simple Task System Template to start organizing your tasks today: https://kayla-fahey-ahrndt.myflodesk.com/simpletasklist 🎥If you’re ready to take this to the next level, my Ultimate OneNote Hub walks you step-by-step through building a complete system for your tasks, projects, and leadership workflow. Here it is on YouTube: https://youtu.be/Co83sC_qovw?si=nQtnaV3EQiqaQKas 📓Get the OneNote Hub template I use to organize my work and leadership systems: https://kayla-fahey-ahrndt.myflodesk.com/ultimateonenotetemplate ✨ What You’ll Learn in This Episode: Why traditional to-do lists don’t work The biggest mistakes people make with task management How to organize tasks into a simple, clear system How to prioritize your work without overwhelm A realistic daily workflow that actually works 🔁 This episode is part of the Fix This System series, where we simplify and streamline the systems you use every day at work. Next up: Fix Your Week 👀 🎧 If this episode helped you, share it with a colleague or friend who needs a better system at work!   Keywords: to do list system, task management system, how to organize tasks at work, productivity for busy professionals, how to stop feeling overwhelmed at work, simple productivity system, organize your work, time management tips for professionals, leadership productivity, task organization methods, reduce overwhelm at work, how to prioritize tasks, how to organize your to do list at work. best to do list system for busy professionals, how to manage too many tasks at work, simple task system for working moms, how to stop rewriting your to do list

    9 min

  8. Apr 20

    Unplanned Work Is Stealing Your Time: How to Make It Visible with Kanban Boards

    Unplanned Work Is Stealing Your Time: How to Make It Visible with Kanban Boards Are you constantly feeling behind at work—even when you have a plan? Like your day gets hijacked by emails, meetings, and “urgent” requests you didn’t see coming? 👉 The problem might not be your productivity… 👉 It might be unplanned work. In this episode of Get Organized at Work, we’re diving into how unplanned work is stealing your time—and more importantly, how to take back control using a simple, visual system: Kanban boards. You’ll learn how to: Identify and track unplanned work (the hidden time thief) Understand why you feel reactive instead of proactive Use a Kanban board (To Do, Doing, Done) to make your work visible Categorize your work (unplanned, maintenance, business requests, team improvements) Create better focus, prioritization, and leadership clarity Integrate this system into your Ultimate OneNote Hub or Microsoft Teams Planner This episode is especially powerful for healthcare leaders, managers, and busy professionals who are juggling competing priorities and want a more proactive, organized workflow. ✨ Plus—inside my Get Organized at Work Community app, I’m sharing a plug-and-play Kanban board templates that work in Microsoft Planner and can be linked to Micorsoft OneNote, recreated in a Loop Kanban Board, or in any other kanban board app to help you implement this immediately. 🔗 Community & Kanban System Links 👉 Join the Get Organized at Work Community & get my Microsoft Planner Kanban Board e-book for free: https://leadership-unveiled-podcast-community.mn.co/landing?space_id=2638359 🔗Grab the "Get Organized at Work with Microsoft Planner: The Kanban System for Clear, Strategic, and Visible Work" E-Book: https://kayla-fahey-ahrndt.myflodesk.com/microsoft-planner-kanban-boards 👉 🎥Watch the YouTube walkthrough "Microsoft Planner Tutorial - How to Create a Kanban Board for Project Management"  https://www.youtube.com/watch?v=NUzPfuFZsps&feature=youtu.be 📕* Making Work Visible book *Amazon affiliate link. 🩵 Let’s Connect If this episode helped you, share it with a colleague or leader who feels overwhelmed at work—and don’t forget to follow the podcast for weekly strategies on leadership, organization, and productivity. Resources and next steps: 📓Get the OneNote Hub template I use to organize my work and leadership systems: https://kayla-fahey-ahrndt.myflodesk.com/ultimateonenotetemplate 🎥If you want to watch my OneNote Hub tutorial, it's here on YouTube: https://youtu.be/Co83sC_qovw?si=nQtnaV3EQiqaQKas 🎥 Watch the Monthly Check-In Dashboard tutorial in my OneNote Hub: https://www.youtube.com/watch?v=JRdFQJsa0WM 🎥Watch the Active Projects List walkthrough in my OneNote Hub: https://www.youtube.com/watch?v=tEDJl9M7178 🎥Watch the Daily & Weekly Dashboard tutorial in my OneNote Hub: https://youtu.be/nWgmoIJBCPc 🎥 Watch the Leader Standard Work and Weekly Reflections Questions tutorial in my OneNote Hub: https://youtu.be/JQ4IFTDQV9Y 🎥Watch the Goal Setting for Professionals in OneNote | Annual Goals + Self-Assessment tutorial in my OneNote Hub: https://youtu.be/wf7qvyBNK5o 📱Join the Get Organized at Work community for deeper system training and support (plus my OneNote Hub and my 6 module Get Organized at Work Blueprint Course is included with your membership): https://leadership-unveiled-podcast-community.mn.co/landing?space_id=2638359   HOW TO SUPPORT KAYLA & GET ORGANIZED AT WORK PODCAST Leave me a rating or review wherever you listen to podcasts! ⭐⭐⭐⭐⭐: Apple Podcasts Show Link 🛒Shop My Amazon Storefront CONNECT WITH KAYLA: 📱Join My Podcast Community and App for Professionals 🗞Get My Newsletter Follow me on LinkedIn: https://www.linkedin.com/in/kaylafaheyahrndt/ Follow the podcast on Instagram: Get Organized At Work Podcast (@getorganizedatwork) • Instagram photos and videos Keywords unplanned work, Kanban board, productivity for leaders, time management at work, how to get organized at work, leader standard work, Microsoft Planner tips, OneNote organization system, workflow management, visual management, healthcare leadership productivity, reduce overwhelm at work, proactive leadership, work organization strategies, business productivity systems

    9 min
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Are you easily distracted at work - struggling to keep tasks and projects organized? Do you wish you could accelerate your career growth, but you feel held back due to unclear expectations or your lack of boundaries? Are you tired of the vicious cycle of burnout and long to feel the peace that comes with doing fulfilling, impactful work? I am so excited you’re here! This podcast is your go-to for all things career growth! You’ll learn productivity systems to help you get organized, plan ahead, and accomplish your work efficiently. You’ll increase your ability to anticipate problems at work and inside your team before they occur and increase your confidence to lead through them. Goodbye burnout, hello confident, proactive leadership! Hey, I’m Kayla Fahey-Ahrndt, MPH, MLS(ASCP)SBB…but you can call me KFA! I’ve got 13+ years of professional healthcare leadership experience, and I have 9+ years of management experience. I’m a mama of 3 littles, wife and best friend to my hubby who is also in healthcare, and coffee and planner obsessed. When I first stepped into my first professional leadership role, I was promoted quickly! At the time, I was a new mama and had way less experience than those I was leading. I knew I needed to learn and grow in order to succeed in my role. I lacked work-life balance and had no boundaries. I experienced burnout quickly by trying to people please and do everything myself. I worked long hours and my relationships suffered as a result. I finally realized that I needed simple, effective strategies to help me get organized and manage my competing priorities. I created my own daily management tool which helped me get organized, manage stress, achieve work-life integration. I quickly became the go-to leader for innovative healthcare leadership, and I was promoted again! If you are ready to implement sustainable systems and strategies to help you get organized, ditch the burnout, and finally get the recognition you deserve, grab your coffee or bubbly and press play on my show while you rock your spreadsheets! It’s time to dive in!

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