Let's Talk EVM

Co-hosts: Amber Young and Barbara Phillips

A public service podcast to engage with the Earned Value Management (EVM) community

  1. Episode 17: The Weaponization of Surveillance with Wayne Abba

    -3 J

    Episode 17: The Weaponization of Surveillance with Wayne Abba

    This episode steps into a more provocative space—one that many practitioners have felt but rarely name directly: when surveillance crosses the line into something else. Amber Young and Barbara Phillips are joined by ⁠Wayne Abba⁠, a longtime leader in earned value whose perspective is grounded in decades of experience shaping the discipline at its highest levels. From the start, the conversation frames a tension that runs through the entire episode—what earned value was designed to be, and what it can become when misapplied. At its core, this discussion challenges a fundamental shift: the movement of EVM from a management-enabling process to something treated more like a compliance-driven “business system.” That change, while subtle on paper, has had real consequences in practice—altering how organizations interact, how reviews are conducted, and how data is used. Instead of enabling insight and collaboration, surveillance can begin to feel like fault-finding, where metrics are no longer signals for decision-making but triggers for scrutiny. The episode brings this to life through stories—moments where rigid application of rules led to counterproductive behavior, where teams were incentivized to hide variance rather than surface it, and where the presence of oversight changed the way people reported reality. In one striking example, direction was given not to report variances at all during the early phase of a project—an outcome that reveals how easily systems can be distorted when the focus shifts from understanding performance to avoiding consequences. But this isn’t a critique without contrast. There is a clear vision of what works: collaboration, shared accountability, and early, integrated understanding of the baseline. The origin story of the Integrated Baseline Review (IBR) becomes a turning point in the conversation—an example of how government and industry can come together not to police each other, but to align on scope, risk, and execution from the beginning. A recurring theme is intent. Surveillance, in itself, isn’t the problem. In the right context, it can provide credibility, structure, and support—especially for teams trying to implement EVM effectively. But when used as a “club,” it drives behavior in the wrong direction. When used as an enabler, it strengthens the system. This episode is ultimately about balance—and about remembering what EVM is meant to do. Not to punish, but to inform. Not to isolate, but to integrate. And not to create fear, but to support better decisions through reliable, objective data.

    30 min
  2. Episode 16: Who's Afraid of the Big, Bad BCP? with Roxy Franks

    24 AVR.

    Episode 16: Who's Afraid of the Big, Bad BCP? with Roxy Franks

    This episode takes on one of the most misunderstood—and often avoided—topics in earned value: the baseline change proposal. Amber Young and Barbara Phillips are joined by ⁠Roxy Franks⁠, whose experience on both the contractor and government sides brings a candid, grounded perspective to a process many teams quietly resist. What begins with definitions—what a BCP is, how it differs from more routine changes—quickly evolves into a deeper conversation about why these moments feel so heavy in practice. At its core, this discussion isn’t just about change control—it’s about how people experience change. BCPs are often perceived as disruptive, complex, and even punitive, requiring coordination across teams, approvals at multiple levels, and a willingness to acknowledge that something isn’t going as planned. That combination can make the process feel like a “mountain” rather than a tool, leading teams to delay, avoid, or work around it altogether. But the conversation doesn’t stay there. There’s a clear shift toward reframing: what if a BCP isn’t a failure signal, but an opportunity? The episode explores how early identification, transparency, and strong communication can transform baseline changes into moments of clarity—points where teams realign, improve outcomes, and make better-informed decisions. A recurring theme is culture. Concepts like psychological safety, trust, and shared accountability emerge as critical factors in whether a team uses BCPs effectively or fears them. When teams operate as a true “crew”—aligned in purpose and supportive in execution—change becomes something to navigate together, not something to hide from. This episode is for anyone who has ever hesitated before raising a baseline issue, wrestled with how much to adjust versus absorb, or wondered why the process feels harder than it should. It’s a thoughtful look at how technical systems and human behavior intersect—and how reframing one can improve the other.

    34 min
  3. Episode 15: Optimization vs. Elimination with Craig Hewitt

    16 AVR.

    Episode 15: Optimization vs. Elimination with Craig Hewitt

    This episode, Optimization vs. Elimination, explores a deceptively simple question: when it comes to improving our EVM systems, are we truly optimizing—or are we eliminating something we still need? Amber Young and Barbara Phillips are joined by Craig Hewitt, bringing decades of experience across project management and earned value environments, to unpack a distinction that shows up more often than we realize. What begins as a conversation about terminology quickly opens into something deeper—how we think about tailoring, scalability, and the decisions we make when shaping our programs and contracts. At a high level, this discussion moves beyond definitions and into intent. Optimization is often positioned as refinement—adjusting, aligning, improving. Elimination, on the other hand, can quietly shift the system in more fundamental ways. The conversation explores where those lines blur, and how concepts like tailoring and scalability are sometimes used interchangeably, even when they serve very different purposes in practice . There’s also a broader thread running through the episode: the idea that optimization is not a fixed state, but something continuously pursued. It raises the question of how much structure is enough—and how much is too much—depending on the nature of the work, the contract, and the outcomes we’re trying to achieve . This is a conversation for practitioners who have ever wrestled with how to right-size an EVMS, balance rigor with practicality, or make decisions that shape not just compliance, but performance. It’s a reminder that how we define improvement ultimately shapes what we build—and what we leave behind. Bonus - Learn about the foundational data quality principle: CACRAC. - Check out the EFCOG Project Delivery Working Group newsletter, The Practitioner: https://efcog.org/pdwg-practitioners/

    38 min
  4. Episode 14: Agile - Are We Actually on Time? with Ivan Bembers

    10 AVR.

    Episode 14: Agile - Are We Actually on Time? with Ivan Bembers

    Episode 14, Agile – Are We Actually on Time?, dives into a question that’s been quietly sitting at the intersection of Agile and Earned Value Management: when we say we’re “on time”… what do we actually mean? Amber Young and Barbara Phillips are joined again by recurring guest ⁠Ivan Bembers⁠ for a thoughtful and candid conversation that challenges assumptions on both sides. Rather than framing Agile and EVM as competing approaches, this episode explores where they align, where they diverge, and where misunderstandings tend to creep in. At a high level, the discussion centers on visibility—how progress is measured, communicated, and interpreted in Agile environments versus traditional EVMS structures. It also leans into a core tension Ivan highlights: the balance between speed and control. As teams move faster and embrace iterative delivery, what gets gained in agility—and what risks being lost in oversight, discipline, or clarity? Throughout the episode, Ivan brings a grounded, practitioner perspective, helping to unpack these tradeoffs without oversimplifying them. The conversation doesn’t aim to resolve the tension—instead, it invites listeners to think more critically about how speed, structure, and insight can (and should) coexist. This is a conversation for anyone navigating the space between Agile and EVM—especially those who have ever felt confident in the data, only to pause and ask what it’s really telling them.

    31 min
  5. Episode 13: EVM SMEs in the House

    3 AVR.

    Episode 13: EVM SMEs in the House

    Episode 13, EVM SMEs in the House, brings a different kind of energy to the podcast—unscripted, candid, and straight from the field. Recorded on location in Cape Canaveral, Amber Young and Barbara Phillips found themselves surrounded by a group of EVM SMEs (subject matter experts) and did what any good hosts would do: handed them the mic. What follows is a series of quick-hit perspectives, reactions, and insights from across the earned value community—each guest answering a question of their choosing in real time. What makes this episode stand out is its spontaneity. There’s no single narrative thread—instead, it’s a collection of voices that together paint a picture of how people actually experience EVM in practice. From favorite metrics and tools, to first impressions of EVM, to what makes it feel harder than it should be, the answers reveal both the diversity and the common ground within the community. At the same time, Amber and Barbara anchor the episode with a bigger idea: the importance of integration. The conversation touches on a recurring challenge in EVM—bringing together schedule and cost into a single, coherent source of truth—and why that integration is still harder than it should be. It’s a theme that connects many of the perspectives you’ll hear throughout the episode. There’s also a forward-looking thread woven in, exploring how emerging ideas like centralized data environments and AI might reshape how we interact with EVM data in the future. But rather than offering definitive answers, the episode leans into curiosity—highlighting where the discipline is evolving and where questions still remain. This episode is less about teaching and more about listening. It offers a snapshot of the community: how practitioners think, what they value, and what continues to challenge them. Whether you’re deep in the field or just getting started, it’s a reminder that EVM is not just a system—it’s a shared practice shaped by the people who use it every day.

    11 min
  6. Episode 11: The Case for Transformative Change with Dave Kester and Daniel Goldsmith

    20 MARS

    Episode 11: The Case for Transformative Change with Dave Kester and Daniel Goldsmith

    Episode 11 explores a big question facing the earned value community today: is incremental improvement enough, or is it time for something more transformative? Amber Young and Barbara Phillips are joined by returning guest Daniel Goldsmith and special guest Dave Kester for a thoughtful conversation about the case for transformative change in how Earned Value Management Systems are understood, implemented, and assessed. With decades of experience across government and industry, Dave brings a perspective shaped by nearly 40 years in project management, including leadership roles at the Department of Energy. The discussion centers on a growing recognition within the community that improving EVMS may require more than small adjustments to compliance practices. Instead, the conversation explores the idea of rethinking the broader system: the structures, behaviors, and organizational culture that influence whether EVMS actually delivers useful, credible data for decision-making. A key theme throughout the episode is the role of environment. Drawing on research conducted through the Arizona State University IP2M METRR study, the guests discuss the emerging understanding that EVMS maturity is closely tied to the environment surrounding a project. In other words, culture, collaboration, leadership behavior, and stakeholder alignment may matter just as much as the technical mechanics of the system itself. Listeners will also hear insights from a real-world facilitation of an IP2M METRR environment assessment conducted during the week of the recording. The group shares what these assessments look like in practice, how they bring together different stakeholder perspectives, and how structured conversations around culture, people, practices, and resources can reveal pressure points that traditional compliance reviews might miss. The conversation touches on the power of “light-bulb moments” when project teams begin to see how communication, collaboration, and shared understanding shape the effectiveness of their EVMS. It also explores how a more collaborative, non-punitive approach can help teams surface honest insights and move toward meaningful improvement. At its core, this episode is about rethinking how we pursue project success. Instead of focusing only on the mechanics of the system, the discussion invites listeners to consider the human and organizational factors that ultimately determine whether earned value becomes a powerful management tool—or just another reporting requirement. For practitioners, program leaders, and anyone interested in the future of earned value, this episode offers a thought-provoking look at where the discipline may be headed next.

    32 min
  7. Episode 10: Scheduling - Focus on Critical Path with Kenny Arnold

    13 MARS

    Episode 10: Scheduling - Focus on Critical Path with Kenny Arnold

    Episode 10 turns its attention to one of the most talked-about — and most misunderstood — ideas in scheduling: the critical path. Amber Young and Barbara Phillips are joined by ⁠Kenny Arnold⁠ of SSI for a focused conversation on what the critical path really is, why it matters, and why getting it wrong can quietly distort how a team sees risk, urgency, and progress. Kenny brings a rare perspective to the discussion: he is not only a practitioner in the earned value and scheduling space, but also the developer behind tools built specifically to analyze driving and critical paths inside Microsoft Project. That combination makes this episode especially rich for listeners who want more than a surface-level explanation. What makes this episode worth your time is that it does not stop at textbook definitions. It gets into the real-world tension between theory and practice — how scheduling language is used, misused, stretched, and interpreted differently depending on the tool, the stakeholder, and the context. If you have ever sat in a review meeting and heard people confidently say critical path while meaning three different things, this conversation will feel very familiar. At a higher level, this episode is really about focus. How do you know what deserves attention now? How do you distinguish what is truly driving a milestone from what simply looks important? And how do you build schedules that are not just technically compliant, but actually useful for decision-making? Kenny helps unpack why those questions matter so much, especially when teams are trying to use schedules as management tools rather than static reporting artifacts. The conversation also opens up broader insights about the relationship between schedulers and CAMs, the importance of naming conventions and schedule structure, and why a healthy schedule is about more than software settings. There is a strong undercurrent here about communication, clarity, and craftsmanship — the idea that good scheduling is not just data entry, but analysis, interpretation, and disciplined thinking. You will also hear references to the broader scheduling community and best-practice guidance, including the PASEG, which makes this episode especially useful for listeners who want to connect day-to-day schedule work to the larger body of practice behind it. This is a great episode for schedulers, CAMs, project controls professionals, and program managers alike — especially anyone who wants to sharpen how they think about schedule logic, criticality, and what it really means to manage a project proactively. It will likely leave you with new questions, stronger instincts, and a renewed respect for the complexity hiding inside a single phrase: focus on critical path.

    46 min

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A public service podcast to engage with the Earned Value Management (EVM) community

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