Run Your Private Practice with AI (Artificial Intelligence)

Kym Tolson
  • 5.0 (13)
  • TECHNOLOGY
  • UPDATED WEEKLY

🌐 Welcome to "Run Your Private Practice with AI" – the ultimate podcast for therapists seeking to harness the power of Artificial Intelligence in their practices. Hosted by Kym Tolson, a seasoned therapist, and AI aficionado. This series is your gateway to a world where technology and therapy converge. Each episode of "Run Your Private Practice with AI" is a treasure trove of insights, demystifying AI and bringing it into the realm of therapy with flair and finesse. Kym, with her unique blend of expertise and enthusiasm, guides therapists through the maze of AI applications, offering practical tips and innovative strategies to optimize practice management and client engagement.Are you tired of the endless administrative tasks overshadowing your passion for therapy? This podcast is your beacon of hope! Dive into discussions about AI-driven solutions that streamline private practice systems, enhance therapy techniques, and amplify your digital presence. Discover how AI can be your ally in creating more client-focused and efficient therapy practices."Run Your Private Practice with AI" isn’t just another tech talk. It’s a vibrant journey into the future of therapy, packed with actionable advice, real-world examples, and Kym’s infectious energy. Perfect for both AI novices and tech-savvy therapists, this podcast promises to transform the way you view technology in private practice.Subscribe now and join Kym Tolson on this exhilarating journey. Prepare to be inspired, informed, and invigorated as you step into the new frontier of therapy practice management with AI!#TherapistTechTalk #AIForTherapy #InnovativePracticeManagement #DigitalTherapySolutions #TherapyTechInsights

  1. 86. From Chatbots to AI Employees: The Power of OpenClaw AI

    2D AGO

    86. From Chatbots to AI Employees: The Power of OpenClaw AI

    If you’ve ever wished AI could stop giving you suggestions and actually do the work for you, OpenClaw AI might be the thing that completely changes how you think about automation. In this episode of Run Your Private Practice with AI, I’m breaking down one of the most talked-about AI tools right now and why so many people are calling it the next big leap after ChatGPT. What really caught my attention about OpenClaw AI is that it signals a move away from AI giving ideas and toward AI actually taking action on your behalf. I walk you through what this tool is, how it works as an AI employee rather than a chatbot, real-world therapist use cases, and the important security and HIPAA considerations you need to understand before experimenting with AI at this level. AI Tips You Don’t Want to Miss: Why OpenClaw AI is being positioned as an AI employee, not a chatbot.How it can carry out tasks across your computer and browser without you present.Practical therapist use cases for content, referrals, and practice growth.Key security and HIPAA considerations to understand before using advanced AI tools.Mentioned in this episode: OpenClaw: https://openclaw.ai/Moltbook: https://www.moltbook.com/Clinical AI Club: https://clinicalaiclub.com/___________________________ Connect with me: Instagram: @thetravelingtherapist_kym Join the Clinical AI Club: www.clinicalaiclub.com Sponsored by Alma: www.helloalma.com/kym Sponsored by Berries: Use code 50FromKym for $50 off your first month www.heyberries.com/therapists

    19 min
  2. 85. Real-Life Ways This AI Browser Makes Everything Easier

    FEB 4

    85. Real-Life Ways This AI Browser Makes Everything Easier

    Sometimes it’s not the big things that take up your time; it’s all the small, everyday tasks that quietly add up. In this episode of Run Your Private Practice with AI, I share how I’ve been using AI in my own life to get things done faster and more efficiently, so I can focus more on my business and still have time for the things I enjoy. I walk you through real examples of how Perplexity’s AI browser has been helping me handle tasks that would normally take 30 or 40 minutes and turn them into something that only takes a few minutes of direction. I share how I use this AI browser to navigate frustrating insurance websites, find doctors who actually take my insurance, and manage meal planning and grocery shopping, all while I step away and let the browser do the work. AI Tips You Don’t Want to Miss: Using an AI browser to navigate frustrating insurance websites.Finding in-network doctors without manual searching.Cross-referencing providers with online ratings.Handling meal planning with strict dietary needs.Building grocery lists and filling Instacart automatically.Mentioned in this episode:    Perplexity Comet: https://pplx.ai/hypnotrans66501___________________________ Connect with me: Instagram: @thetravelingtherapist_kym Join the Clinical AI Club: www.clinicalaiclub.com Sponsored by Alma: www.helloalma.com/kym Sponsored by Berries: Use code 50FromKym for $50 off your first month www.heyberries.com/therapists

    15 min
  3. 84. ChatGPT, Claude, Gemini, or Manus, Which AI Tool Should You Use?

    JAN 28

    84. ChatGPT, Claude, Gemini, or Manus, Which AI Tool Should You Use?

    Choosing the right AI Tool can feel overwhelming when there are so many options, and everyone seems to be using something different. In this episode of Run Your Private Practice with AI, I break down the differences between ChatGPT, Claude, Gemini, and Manus, and how each one fits into real therapist workflows. I talk through what these tools are actually good at, where they shine, and how thinking in terms of ecosystems instead of just one platform can help you save time and create a more flexible, sustainable practice. AI Tips You Don’t Want to Miss: Why it helps to think of each AI Tool as a toolbox rather than trying to find one perfect platform.How ChatGPT works as a flexible starting point for admin, documentation templates, and marketing tasks.Where Claude shines for long form thinking, big documents, and nuanced writing.How Gemini fits naturally inside a Google Workspace, including HIPAA-compliant options.Why Manus has become my go-to for agent-based work, content creation, and building simple apps fast. Mentioned in this episode:    Manus: https://manus.im/invitation/KQM69QAMNAOQGH8___________________________ Connect with me: Instagram: @thetravelingtherapist_kym Join the Clinical AI Club: www.clinicalaiclub.com Sponsored by Alma: www.helloalma.com/kym Sponsored by Berries: Use code 50FromKym for $50 off your first month www.heyberries.com/therapists

    18 min
  4. 83. How Therapists Can Use the Perplexity AI Browser to Save Hours Weekly

    JAN 21

    83. How Therapists Can Use the Perplexity AI Browser to Save Hours Weekly

    Running a private practice means juggling far more than client sessions, and finding ethical ways to save time can feel overwhelming. In this episode of Run Your Private Practice with AI, Kym breaks down how therapists can use the Perplexity AI Browser to handle repetitive business tasks, streamline daily workflows, and free up hours each week, without risking client privacy or PHI. You will hear real examples of how an AI-enhanced browser can work alongside you as an assistant for marketing, email management, content organization, and admin tasks, all while keeping clear boundaries around clinical data. AI Tips You Don’t Want to Miss: What an AI-enhanced browser is and how the Perplexity AI Browser works as an agent in the background.Clear guidelines on what therapists should and should not use AI browsers for.How Kym uses Perplexity to manage Facebook group questions efficiently with human oversight.Ways the Perplexity AI Browser can handle repetitive business tasks without replacing your professional judgment.How therapists can use AI browsers for SEO, content organization, and inbox cleanup safely.Mentioned in this episode:    Perplexity Comet Browser https://pplx.ai/hypnotrans66501 Manus Agentic LLM https://manus.im/invitation/KQM69QAMNAOQGH8 ___________________________ Connect with me: Instagram: @thetravelingtherapist_kym Join the Clinical AI Club: www.clinicalaiclub.com Sponsored by Alma: www.helloalma.com/kym Sponsored by Berries: Use code 50FromKym for $50 off your first month www.heyberries.com/therapists

    16 min
  5. 82. The New Berries AI Treatment Plans That Update Automatically

    JAN 14

    82. The New Berries AI Treatment Plans That Update Automatically

    If you have ever struggled to keep treatment plans updated, aligned, and insurance-ready, the new Berries AI treatment plans might be exactly what you have been waiting for. In this episode of Run Your Private Practice with AI, I'm sharing exciting updates from Berries, including a powerful feature that automatically tracks client progress and updates plans for you. You will hear how AI treatment plans can pull directly from assessments, progress notes, and diagnoses to follow the golden thread, while still keeping you in control as the clinician. This episode is a must-listen if documentation feels overwhelming or time-consuming in your private practice. AI Tips You Don’t Want to Miss How AI treatment plans automatically update based on client progress.What it means to truly follow the golden thread in clinical documentation.How AI can remove completed goals and generate updated treatment plans.Why insurance companies care about progress tracking and medical necessity.How to use AI as a support tool while maintaining clinical oversight.Mentioned in this episode: Berries Bites https://us06web.zoom.us/webinar/register/WN_p2tL7JjXRhWdANShaLvlAg#/registration Heyberries.com/therapists Waitlist Heyberries.com/emr Tutorial https://heyberries.com/learn ___________________________ Connect with me: Instagram: @thetravelingtherapist_kym Join the Clinical AI Club: www.clinicalaiclub.com Sponsored by Alma: www.helloalma.com/kym Sponsored by Berries: Use code 50FromKym for $50 off your first month www.heyberries.com/therapists

    8 min
  6. 81. Why Goal Setting Fails Therapists and How AI Helps

    JAN 7

    81. Why Goal Setting Fails Therapists and How AI Helps

    As therapists, we are often taught to set big resolutions without accounting for burnout, unpredictable schedules, or fluctuating energy. In this episode of Run Your Private Practice with AI, I explain why traditional resolutions tend to fail and how goal setting needs to be redesigned to support your nervous system, not fight against it. Instead of using AI as a productivity boss, you’ll learn how to use it as a thinking partner to create realistic, sustainable goals that fit your actual life and workload. AI Tips You Don’t Want to Miss: Why traditional goal setting does not work for therapists with fluctuating schedules and energy.How to prompt AI to ask reflective, intake-style questions before creating any goals.A simple framework for fewer goals with clear motivation and systems that do not rely on willpower.How to choose weekly or monthly rhythms instead of daily tasks for sustainable goal setting.How to create fallback plans for good days, hard days, and everything-is-on-fire days so goals do not collapse.Prompts discussed in this episode:    I am a therapist with a full clinical load and limited bandwidth. I want realistic goals that support my mental health, income stability, and long-term sustainability. Ask me thoughtful questions to help design resolutions that fit my actual life. No clinical advice.  Based on my answers, propose three realistic resolutions that fit my actual life as a therapist. Each resolution should include a clear motivation and a simple system that does not rely on willpower.  Break each resolution into daily, weekly, and monthly actions. Each action should take less than 15 minutes and feel realistic for a therapist’s schedule.  For each resolution, give me a fallback version for a good day, a hard day, and an everything is on fire day. Make the lowest level so easy it still counts.  Turn these resolutions into simple tools I will actually use, such as a checklist, weekly tracker, monthly overview, or calendar reminders. Keep it minimal and non-overwhelming.  Act as my personal resolution coach. Check in weekly, help me recalibrate when life shifts, and remind me that sustainability matters more than perfection.___________________________ Connect with me: Instagram: @thetravelingtherapist_kym Join the Clinical AI Club: www.clinicalaiclub.com Sponsored by Alma: www.helloalma.com/kym Sponsored by Berries: Use code 50FromKym for $50 off your first month www.heyberries.com/therapists

    13 min
  7. 80. ChatGPT and NotebookLM for Therapists: Practical Ways to Use Both

    12/24/2025

    80. ChatGPT and NotebookLM for Therapists: Practical Ways to Use Both

    If you’ve been curious about how AI can actually support you as a therapist, this episode will give you real examples you can relate to. In this episode of Run Your Private Practice with AI, I’m sharing two powerful AI experiences from my own week that completely shifted how I think about what’s possible right now. One involves using ChatGPT in a way I never expected during an emergency room visit, and the other is a deep dive into Google’s free research tool, NotebookLM. Together, ChatGPT and NotebookLM show just how practical, accessible, and supportive AI can be for therapists in everyday situations, both professionally and personally. AI Tips You Don’t Want to Miss How ChatGPT group chats allow multiple people to collaborate inside one shared conversation.A real-life example of using ChatGPT to analyze information and think alongside doctors in real time.How NotebookLM can deep research therapy topics like cognitive distortions in minutes.Turning research into slides, mind maps, infographics, podcasts, and explainer videos.Creative ways therapists can use AI-generated resources for groups, workshops, and education.Mentioned in this episode: Infographic from Notebook LM https://notebooklm.google.com/ https://kymtolson.kartra.com/page/AI-Tools-for-Therapists  ___________________________ Connect with me: Instagram: @thetravelingtherapist_kym Join the Clinical AI Club: www.clinicalaiclub.com Sponsored by Alma: www.helloalma.com/kym Sponsored by Berries: Use code 50FromKym for $50 off your first month www.heyberries.com/therapists

    15 min
  8. 79. What’s New in AI for Therapists: From ChatGPT to Google Workspace Agents

    12/17/2025

    79. What’s New in AI for Therapists: From ChatGPT to Google Workspace Agents

    AI is moving fast right now, and it can feel overwhelming trying to figure out what actually matters for your practice. In this episode of Run Your Private Practice with AI, I’m breaking down what’s new in AI and sharing the updates I’ve been paying close attention to this week. I’ll share about ChatGPT 5.2, how to move between AI tools without starting from scratch, and what Google just released inside Google Workspace, so you can decide what’s worth your time and what you can ignore. AI Tips You Don’t Want to Miss What’s different about ChatGPT 5.2, and why it already feels more usable.How to switch between AI platforms while keeping your preferences and context.A simple prompt that helps new AI tools learn how you think and work.How Google Workspace agents can automate repetitive email tasks.Why Gemini gems are similar to custom GPTs inside the Google ecosystem.___________________________ Connect with me: Instagram: @thetravelingtherapist_kym Join the Clinical AI Club: www.clinicalaiclub.com Sponsored by Alma: www.helloalma.com/kym Sponsored by Berries: Use code 50FromKym for $50 off your first month www.heyberries.com/therapists

    12 min
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5
out of 5
13 Ratings

About

🌐 Welcome to "Run Your Private Practice with AI" – the ultimate podcast for therapists seeking to harness the power of Artificial Intelligence in their practices. Hosted by Kym Tolson, a seasoned therapist, and AI aficionado. This series is your gateway to a world where technology and therapy converge. Each episode of "Run Your Private Practice with AI" is a treasure trove of insights, demystifying AI and bringing it into the realm of therapy with flair and finesse. Kym, with her unique blend of expertise and enthusiasm, guides therapists through the maze of AI applications, offering practical tips and innovative strategies to optimize practice management and client engagement.Are you tired of the endless administrative tasks overshadowing your passion for therapy? This podcast is your beacon of hope! Dive into discussions about AI-driven solutions that streamline private practice systems, enhance therapy techniques, and amplify your digital presence. Discover how AI can be your ally in creating more client-focused and efficient therapy practices."Run Your Private Practice with AI" isn’t just another tech talk. It’s a vibrant journey into the future of therapy, packed with actionable advice, real-world examples, and Kym’s infectious energy. Perfect for both AI novices and tech-savvy therapists, this podcast promises to transform the way you view technology in private practice.Subscribe now and join Kym Tolson on this exhilarating journey. Prepare to be inspired, informed, and invigorated as you step into the new frontier of therapy practice management with AI!#TherapistTechTalk #AIForTherapy #InnovativePracticeManagement #DigitalTherapySolutions #TherapyTechInsights

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