Run Your Private Practice with AI (Artificial Intelligence)

Kym Tolson
  • 5.0 (13)
  • TECHNOLOGY
  • UPDATED WEEKLY

🌐 Welcome to "Run Your Private Practice with AI" – the ultimate podcast for therapists seeking to harness the power of Artificial Intelligence in their practices. Hosted by Kym Tolson, a seasoned therapist, and AI aficionado. This series is your gateway to a world where technology and therapy converge. Each episode of "Run Your Private Practice with AI" is a treasure trove of insights, demystifying AI and bringing it into the realm of therapy with flair and finesse. Kym, with her unique blend of expertise and enthusiasm, guides therapists through the maze of AI applications, offering practical tips and innovative strategies to optimize practice management and client engagement.Are you tired of the endless administrative tasks overshadowing your passion for therapy? This podcast is your beacon of hope! Dive into discussions about AI-driven solutions that streamline private practice systems, enhance therapy techniques, and amplify your digital presence. Discover how AI can be your ally in creating more client-focused and efficient therapy practices."Run Your Private Practice with AI" isn’t just another tech talk. It’s a vibrant journey into the future of therapy, packed with actionable advice, real-world examples, and Kym’s infectious energy. Perfect for both AI novices and tech-savvy therapists, this podcast promises to transform the way you view technology in private practice.Subscribe now and join Kym Tolson on this exhilarating journey. Prepare to be inspired, informed, and invigorated as you step into the new frontier of therapy practice management with AI!#TherapistTechTalk #AIForTherapy #InnovativePracticeManagement #DigitalTherapySolutions #TherapyTechInsights

  1. 90. ChatGPT Mass Exodus and Switching to Claude

    2D AGO

    90. ChatGPT Mass Exodus and Switching to Claude

    There has been a lot of buzz lately about a possible ChatGPT mass exodus, with many people wondering if they should stop using it. Headlines about OpenAI, Anthropic, and government contracts have sparked conversations about switching to Claude and other AI tools. In this episode of Run Your Private Practice with AI, I break down what is actually happening and share my perspective on whether switching tools is really necessary. I also explain a simple way to move what your AI knows about you so you can easily work across platforms like ChatGPT and Claude. AI Tips You Don’t Want to Miss: What started the recent ChatGPT controversy, and why people are talking about leaving the platform.My honest take on using both ChatGPT and Claude instead of choosing just one.A simple method for switching to Claude by transferring your AI “memory”.Why creating a brand guide helps any AI understand your business and voice.Mentioned in this episode: - Thera AI Hub: https://kymtolson.kartra.com/page/AI-Tools-for-Therapists - How to Train Claude if you want to switch: https://claude.com/import-memory - AI prompt for nonpartisan information: I want a strictly factual, nonpartisan summary of this topic: [INSERT TOPIC]. Follow these rules carefully: Start by briefly stating what is known as fact (verifiable events, dates, direct quotes, official actions). Clearly separate facts from interpretation, speculation, or opinion. Put facts in one section and interpretations/arguments in another. When there is disagreement, neutrally summarize the main arguments from each major side without taking a position. Use neutral, non‑emotional language (no loaded or persuasive wording). Rely primarily on: Official documents and data (laws, court cases, government reports, company statements). Peer‑reviewed research and reputable reference sources. Factual reporting from established outlets. Avoid: opinion columns, editorials, campaign sites, and social media posts except when quoting them as examples. For every important factual claim, provide at least one citation or link so the information can be checked. At the end, add a short “Uncertainties and open questions” section that lists what is not known or where sources conflict. Format the answer with short sections and bullet points so it’s easy to skim. ___________________________ Connect with me: Instagram: @thetravelingtherapist_kym Join the Clinical AI Club: www.clinicalaiclub.com Sponsored by Alma: www.helloalma.com/kym Sponsored by Berries: Use code 50FromKym for $50 off your first month www.heyberries.com/therapists Sponsored by Auralink Pro: Start your free trial and use code KYMTOLSON for 20% off www.auralink.com/pro?via=kym

    16 min
  2. 89. All You Need to Know Before Getting Started with AI as a Therapist

    MAR 4

    89. All You Need to Know Before Getting Started with AI as a Therapist

    If you have been thinking about getting started with AI but keep putting it off because you do not know where to begin, this episode is for you. A lot of therapists are hearing about AI, seeing other clinicians use it, and still feeling stuck at square one. In this episode of Run Your Private Practice with AI, I’m breaking down all you need to know before getting started with AI as a therapist. We are talking about where to start, what mistakes to avoid, and how to approach AI in a way that actually saves you time instead of creating more stress. If you have been sitting on the sidelines, consider this your starting point. AI Tips You Don’t Want to Miss: Why doing a simple time study is the smartest first step before trying any AI tool.The biggest mistakes therapists make when getting started with AI.Why you should never copy and paste AI output directly into client records.What you need to understand about HIPAA compliance before using any AI platform.Four beginner-friendly AI prompts you can use immediately in your practice.___________________________ Connect with me: Instagram: @thetravelingtherapist_kym Join the Clinical AI Club: www.clinicalaiclub.com Sponsored by Alma: www.helloalma.com/kym Sponsored by Berries: Use code 50FromKym for $50 off your first month www.heyberries.com/therapists Sponsored by Auralink Pro: Start your free trial and use code KYMTOLSON for 20% off www.auralink.com/pro?via=kym

    13 min
  3. 88. How I’m Using the Manus AI Agent in My Business

    FEB 25

    88. How I’m Using the Manus AI Agent in My Business

    Are you curious how the Manus AI agent can actually support your business without creating more work for you? In this episode of Run Your Private Practice with AI, I’m sharing exactly how I’m using the Manus AI agent as my behind-the-scenes business brain, what’s working beautifully, what completely failed with another tool, and how this one is saving me hours every single week. I’ll walk you through the real automations I’ve set up, how I connected it to my core platforms, and even how it called me out on my own business habits. If you’ve been wondering whether an AI agent is worth it for your private practice, this episode will give you an honest look. AI Tips You Don’t Want to Miss: How I automated my entire podcast interview prep process using APIs and the Manus AI agent.Why you must double-check AI output to avoid hallucinations that make you look unprofessional.How I turned my AI agent into a “business brain” by connecting transcripts, analytics, bank statements, and brand guidelines.The exact way I’m automating HARO pitches three times a day for backlinks and credibility.How AI helped me identify a funnel breakdown and abandoned cart issue in my course.Mentioned in this episode: Manus: https://manus.im/invitation/KQM69QAMNAOQGH8___________________________ Connect with me: Instagram: @thetravelingtherapist_kym Join the Clinical AI Club: www.clinicalaiclub.com Sponsored by Alma: www.helloalma.com/kym Sponsored by Berries: Use code 50FromKym for $50 off your first month www.heyberries.com/therapists Sponsored by Auralink Pro: Start your free trial and use code KYMTOLSON for 20% off www.auralink.com/pro?via=kym

    18 min
  4. 87. Claude Cowork Just Changed My Workflow

    FEB 18

    87. Claude Cowork Just Changed My Workflow

    Are you constantly feeling like the bottleneck in your own business? Claude Cowork might be the solution you didn’t even know you needed. In this episode of Run Your Private Practice with AI, I’m sharing how Claude Cowork just changed my workflow and why I’m seriously questioning whether I even need some of my other AI tools anymore. From automating my podcast prep to organizing my inbox and even publishing SEO-optimized blog posts for me, this tool is quickly becoming my new AI sidekick. If you’ve been looking for ways to streamline your private practice without hiring more team members, you’re going to want to hear this. AI Tips You Don’t Want to Miss: How Claude Cowork lives on your desktop and connects directly to your systems.The exact workflow I built to automate my podcast interview prep.Why identifying your business bottlenecks is the key to powerful AI automation.How I used Claude Cowork with a Chrome extension to run an entire SEO blog workflow.The important reminder about protecting PHI and staying HIPAA compliant.Mentioned in this episode: Claude Cowork: https://claude.com/blog/cowork-research-preview___________________________ Connect with me: Instagram: @thetravelingtherapist_kym Join the Clinical AI Club: www.clinicalaiclub.com Sponsored by Alma: www.helloalma.com/kym Sponsored by Berries: Use code 50FromKym for $50 off your first month www.heyberries.com/therapists Sponsored by Auralink Pro: Start your free trial and use code KYMTOLSON for 20% off www.auralink.com/pro?via=kym

    14 min
  5. 86. From Chatbots to AI Employees: The Power of OpenClaw AI

    FEB 11

    86. From Chatbots to AI Employees: The Power of OpenClaw AI

    If you’ve ever wished AI could stop giving you suggestions and actually do the work for you, OpenClaw AI might be the thing that completely changes how you think about automation. In this episode of Run Your Private Practice with AI, I’m breaking down one of the most talked-about AI tools right now and why so many people are calling it the next big leap after ChatGPT. What really caught my attention about OpenClaw AI is that it signals a move away from AI giving ideas and toward AI actually taking action on your behalf. I walk you through what this tool is, how it works as an AI employee rather than a chatbot, real-world therapist use cases, and the important security and HIPAA considerations you need to understand before experimenting with AI at this level. AI Tips You Don’t Want to Miss: Why OpenClaw AI is being positioned as an AI employee, not a chatbot.How it can carry out tasks across your computer and browser without you present.Practical therapist use cases for content, referrals, and practice growth.Key security and HIPAA considerations to understand before using advanced AI tools.Mentioned in this episode: OpenClaw: https://openclaw.ai/Moltbook: https://www.moltbook.com/Clinical AI Club: https://clinicalaiclub.com/___________________________ Connect with me: Instagram: @thetravelingtherapist_kym Join the Clinical AI Club: www.clinicalaiclub.com Sponsored by Alma: www.helloalma.com/kym Sponsored by Berries: Use code 50FromKym for $50 off your first month www.heyberries.com/therapists Sponsored by Auralink Pro: Start your free trial and use code KYMTOLSON for 20% off www.auralink.com/pro?via=kym

    20 min
  6. 85. Real-Life Ways This AI Browser Makes Everything Easier

    FEB 4

    85. Real-Life Ways This AI Browser Makes Everything Easier

    Sometimes it’s not the big things that take up your time; it’s all the small, everyday tasks that quietly add up. In this episode of Run Your Private Practice with AI, I share how I’ve been using AI in my own life to get things done faster and more efficiently, so I can focus more on my business and still have time for the things I enjoy. I walk you through real examples of how Perplexity’s AI browser has been helping me handle tasks that would normally take 30 or 40 minutes and turn them into something that only takes a few minutes of direction. I share how I use this AI browser to navigate frustrating insurance websites, find doctors who actually take my insurance, and manage meal planning and grocery shopping, all while I step away and let the browser do the work. AI Tips You Don’t Want to Miss: Using an AI browser to navigate frustrating insurance websites.Finding in-network doctors without manual searching.Cross-referencing providers with online ratings.Handling meal planning with strict dietary needs.Building grocery lists and filling Instacart automatically.Mentioned in this episode:    Perplexity Comet: https://pplx.ai/hypnotrans66501___________________________ Connect with me: Instagram: @thetravelingtherapist_kym Join the Clinical AI Club: www.clinicalaiclub.com Sponsored by Alma: www.helloalma.com/kym Sponsored by Berries: Use code 50FromKym for $50 off your first month www.heyberries.com/therapists Sponsored by Auralink Pro: Start your free trial and use code KYMTOLSON for 20% off www.auralink.com/pro?via=kym

    17 min
  7. 84. ChatGPT, Claude, Gemini, or Manus, Which AI Tool Should You Use?

    JAN 28

    84. ChatGPT, Claude, Gemini, or Manus, Which AI Tool Should You Use?

    Choosing the right AI Tool can feel overwhelming when there are so many options, and everyone seems to be using something different. In this episode of Run Your Private Practice with AI, I break down the differences between ChatGPT, Claude, Gemini, and Manus, and how each one fits into real therapist workflows. I talk through what these tools are actually good at, where they shine, and how thinking in terms of ecosystems instead of just one platform can help you save time and create a more flexible, sustainable practice. AI Tips You Don’t Want to Miss: Why it helps to think of each AI Tool as a toolbox rather than trying to find one perfect platform.How ChatGPT works as a flexible starting point for admin, documentation templates, and marketing tasks.Where Claude shines for long form thinking, big documents, and nuanced writing.How Gemini fits naturally inside a Google Workspace, including HIPAA-compliant options.Why Manus has become my go-to for agent-based work, content creation, and building simple apps fast. Mentioned in this episode:    Manus: https://manus.im/invitation/KQM69QAMNAOQGH8___________________________ Connect with me: Instagram: @thetravelingtherapist_kym Join the Clinical AI Club: www.clinicalaiclub.com Sponsored by Alma: www.helloalma.com/kym Sponsored by Berries: Use code 50FromKym for $50 off your first month www.heyberries.com/therapists Sponsored by Auralink Pro: Start your free trial and use code KYMTOLSON for 20% off www.auralink.com/pro?via=kym

    20 min
  8. 83. How Therapists Can Use the Perplexity AI Browser to Save Hours Weekly

    JAN 21

    83. How Therapists Can Use the Perplexity AI Browser to Save Hours Weekly

    Running a private practice means juggling far more than client sessions, and finding ethical ways to save time can feel overwhelming. In this episode of Run Your Private Practice with AI, Kym breaks down how therapists can use the Perplexity AI Browser to handle repetitive business tasks, streamline daily workflows, and free up hours each week, without risking client privacy or PHI. You will hear real examples of how an AI-enhanced browser can work alongside you as an assistant for marketing, email management, content organization, and admin tasks, all while keeping clear boundaries around clinical data. AI Tips You Don’t Want to Miss: What an AI-enhanced browser is and how the Perplexity AI Browser works as an agent in the background.Clear guidelines on what therapists should and should not use AI browsers for.How Kym uses Perplexity to manage Facebook group questions efficiently with human oversight.Ways the Perplexity AI Browser can handle repetitive business tasks without replacing your professional judgment.How therapists can use AI browsers for SEO, content organization, and inbox cleanup safely.Mentioned in this episode:    Perplexity Comet Browser https://pplx.ai/hypnotrans66501 Manus Agentic LLM https://manus.im/invitation/KQM69QAMNAOQGH8 ___________________________ Connect with me: Instagram: @thetravelingtherapist_kym Join the Clinical AI Club: www.clinicalaiclub.com Sponsored by Alma: www.helloalma.com/kym Sponsored by Berries: Use code 50FromKym for $50 off your first month www.heyberries.com/therapists Sponsored by Auralink Pro: Start your free trial and use code KYMTOLSON for 20% off www.auralink.com/pro?via=kym

    18 min
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5
out of 5
13 Ratings

About

🌐 Welcome to "Run Your Private Practice with AI" – the ultimate podcast for therapists seeking to harness the power of Artificial Intelligence in their practices. Hosted by Kym Tolson, a seasoned therapist, and AI aficionado. This series is your gateway to a world where technology and therapy converge. Each episode of "Run Your Private Practice with AI" is a treasure trove of insights, demystifying AI and bringing it into the realm of therapy with flair and finesse. Kym, with her unique blend of expertise and enthusiasm, guides therapists through the maze of AI applications, offering practical tips and innovative strategies to optimize practice management and client engagement.Are you tired of the endless administrative tasks overshadowing your passion for therapy? This podcast is your beacon of hope! Dive into discussions about AI-driven solutions that streamline private practice systems, enhance therapy techniques, and amplify your digital presence. Discover how AI can be your ally in creating more client-focused and efficient therapy practices."Run Your Private Practice with AI" isn’t just another tech talk. It’s a vibrant journey into the future of therapy, packed with actionable advice, real-world examples, and Kym’s infectious energy. Perfect for both AI novices and tech-savvy therapists, this podcast promises to transform the way you view technology in private practice.Subscribe now and join Kym Tolson on this exhilarating journey. Prepare to be inspired, informed, and invigorated as you step into the new frontier of therapy practice management with AI!#TherapistTechTalk #AIForTherapy #InnovativePracticeManagement #DigitalTherapySolutions #TherapyTechInsights

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