Profit First for Real Estate Investors with David Richter

David Richter
  • 5.0 (114)
  • Investing
  • Updated Semiweekly

Real estate investors work hard, make great money, and still feel broke, but it’s not your fault. Without a simple system, cash slips through the cracks and every next deal feels like a lifeline instead of a step toward freedom.  That’s why David Richter, author of Profit First for Real Estate Investors with a foreword by Profit First founder Mike Michalowicz, created this podcast to reveal how real investors flipped the script and started paying themselves first. Each episode shares honest stories from investors who used Profit First to eliminate stress, build stability, and reclaim their lives.  If you’re ready to stop surviving and start thriving, this is where your financial clarity begins.

  1. 2d ago ·  Bonus

    Profit First Chat: Why Your Business Makes Money but You Still Feel Broke | Solocast E43

    In this resurfaced solo episode, David Richter of Simple CFO tackles the question he hears more than any other: if your business is profitable on paper, why are you still broke? It’s the pain point that resonates most when he speaks, and it almost never comes down to deal flow. David shares the client doing $2 million in revenue who clears only $100K and can’t name his exact numbers, and his own days doing 25 deals a month and millions in revenue while keeping nothing. Then he breaks down Profit First in plain, practical steps, the envelope method applied to business bank accounts, and the “golden trio” of profit, owner’s comp, and tax accounts that let you keep more of what you make. If you make money but feel broke, this one is the fix. Timeline Summary [0:46] – The question he hears constantly: profitable on paper but broke in the bank [1:06] – The client whose CPA showed six figures of profit but had $5 in the account [1:28] – The $2 million business clearing only $100K in net profit [2:01] – The different ways “making money but feeling broke” shows up [2:22] – Why it’s not about deal flow, it’s about what you do with the money [2:40] – Why most owners can’t even name their exact revenue or profit [3:32] – David’s own story: 25 deals a month, millions in, nothing kept [3:50] – A shiny front end and a neglected back end with no cash clarity [4:10] – Why Profit First goes beyond Rich Dad Poor Dad and The Richest Man in Babylon [4:51] – The first client, $70K in the hole, playing the money shuffle game [5:09] – What Profit First actually is: a step-by-step system to keep more [5:47] – Why entrepreneurs aren’t built for spreadsheets, and the guy allergic to them [6:41] – How Profit First is the envelope method applied to business [7:41] – The practical steps: open and name your bank accounts [8:02] – The golden trio: profit, owner’s comp, and owner’s tax accounts [8:39] – The black hole account most owners run everything through [9:17] – How a $10K deal flows from income into the golden trio and expenses [9:50] – Waking up to a bank balance that matches your profit 5 Key Takeaways It’s Not A Deal Flow Problem — Feeling broke while profitable almost never comes down to how many deals you do. It comes down to having no system for what happens to the money once it’s in.You Can’t Name Your Numbers — The $2 million owner couldn’t say if he made 2 or 2.4 million. Most owners lack clarity on what’s coming in, let alone what they keep, which is why it never feels like enough.Profit First Is The How — Rich Dad Poor Dad says pay yourself first, but Profit First gives the step-by-step system. It’s the envelope method applied to business bank accounts.Set Up The Golden Trio — Open and name three accounts first: profit, owner’s comp, and owner’s tax. Most owners run everything through one black hole account that only ever drains.No Spreadsheets Required — You don’t have to be the numbers expert. Open the accounts, transfer from income into the golden trio and expenses, and you start breaking the make-money-feel-broke cycle. Links & Resources Simple CFO — https://simplecfo.comProfit First for Real Estate Investing by David Richter — https://profitfirstrei.comProfit First by Mike Michalowicz — https://mikemichalowicz.com/profit-firstRich Dad Poor Dad by Robert Kiyosaki — https://www.richdad.comThe Richest Man in Babylon by George S. Clason — https://www.penguinrandomhouse.com Enjoyed This Episode? If David’s question, profitable on paper but still broke, hit a little too close to home, that’s exactly why we brought this one back. Share this episode with an investor who’s busting it on deals but keeping nothing, and follow the show and leave a rating and review so more real estate investors can break the cycle.

    Profit First Chat: Why Your Business Makes Money but You Still Feel Broke | Solocast E43

  2. 4d ago ·  Bonus

    CFO Case Files: How the Right CFO Match Comes Down to Personality | Stacey Iddings | E24

    In this Simple CFO Case Files episode, Christina Gutierrez sits down with Stacey Iddings, the client advocate who has been the first voice clients hear after they say yes. For two years Stacey has run every onboarding call, presented the roadmap, and checked in at 30 days and every quarter after, and she stays in a client’s corner even when they pause or cancel. The conversation is a window into what makes Simple CFO’s client experience different: a role built for one reason, to make sure the client is always seen, heard, and supported. Stacey walks through moving clients from apprehension to relief on that first call, why she rewatches the discovery call so they never repeat themselves, how she matches personality as well as business needs to the right CFO, and a story about a 60-day client she still calls every 45 to 60 days with nothing to sell. If you’ve ever felt like a number to a financial firm, this one shows the opposite. Timeline Summary [0:23] – Why the client advocate role exists and how it’s different from most financial firms [1:06] – Stacey’s two years as the first voice clients hear after the discovery call [1:47] – The one-word snapshot: apprehension walking in, relief walking out [2:53] – How Stacey sets the tone and reinforces why a client reached out [3:24] – Reviewing the discovery call beforehand so clients don’t repeat themselves [4:14] – What a successful onboarding call looks like from the client’s side [5:39] – Presenting the CFO roadmap to someone who’s never had a financial plan [7:27] – Why clients respond to a visual roadmap the way they respond to dashboard graphs [8:04] – Reeling in the client who’s still spinning on whether they made the right call [8:52] – Why buyer’s remorse creeps in between the sales call and onboarding [9:12] – Matching clients to the right CFO by industry, needs, and personality [11:16] – The 30-day check-in and what she listens for in the CFO pairing [12:40] – The word for the 30-day call: excited, once they’re fully integrated [15:11] – Why the quarterly check-ins prove clients aren’t on an island [17:10] – Staying in a client’s corner when they go quiet or pause [18:18] – Providing an unbiased perspective and gentle accountability during a pause [20:21] – Why Simple CFO reaches out after every cancellation for feedback [22:44] – Getting to the core of why a client canceled, often an instinct move [23:43] – The cheeseburger analogy for cutting the wrong thing under financial pressure [25:02] – The story of the 60-day client she still checks in with every 45 to 60 days [27:24] – How that client came in disjointed and new to the industry [28:47] – Why he’s making strides even without a CFO seat yet 5 Key Takeaways You Get An Advocate, Not Just A CFO — The client advocate role exists to make sure the client is always seen, heard, and supported, from the first yes through every milestone and hard moment, not just when things go well.Apprehension Becomes Relief — Clients walk into the first call unsure of what they don’t know. Stacey’s job is to reinforce why they came, show them the team behind them, and send them out feeling relieved and confident.The Roadmap Makes It Click — For many clients it’s the first time they see all the pieces connect. A structured, visual roadmap gives direction and the confidence to make strategically sound decisions.Matching Is About Personality Too — Clients get paired with a CFO on industry and business needs, but also on personality and communication style, which is why the fit tends to work.The Partnership Doesn’t Stop At A Pause — Even when a client pauses or cancels, Stacey keeps showing up with perspective and accountability. One 60-day client still takes her call every 45 to 60 days, with nothing being sold. Links & Resources Simple CFO — https://simplecfo.comProfit First for Real Estate Investing by David Richter — https://profitfirstrei.com Enjoyed This Episode? If Stacey’s story about staying in a client’s corner long after the engagement paused showed you what real support looks like, that’s the difference worth feeling for yourself. Share this episode with an owner who feels like just a number to their financial firm, and follow the show and leave a rating and review so more investors can find these Case Files.

    CFO Case Files: How the Right CFO Match Comes Down to Personality | Stacey Iddings | E24

  3. 6d ago

    David & Christina: How to Project Your Real Estate Business a Full Year Out

    In this Simple CFO Case Files episode, David Richter and Christina Gutierrez continue their dashboard series with the projections and cashflow tab, the one David says he uses with Christina in their own finance meetings every week. This is a screen-share episode, so it’s worth catching on YouTube to see the sheet in action. Christina walks through building a year-long projection from the top down: forecasting revenue by exit strategy, layering in cost of goods and commissions, and landing on gross profit, which Profit First calls your real revenue. She and David cover why forecasted numbers sit right above the actuals pulled live from QuickBooks, how to catch the one-off expenses that quietly drain cash, and why the balance sheet (owner distributions, loan principal, big annual bills) matters as much as the income statement. If projecting your year feels overwhelming, this one makes it concrete. Timeline Summary [0:30] – Why the projections tab is David’s favorite and something he uses weekly with Christina [1:57] – Starting a year plan with goals, where you’ve been, and what you can realistically do [2:58] – Why every blue cell is a manual input and everything else pulls from QuickBooks [3:24] – Forecasting revenue by looking back before looking forward [4:08] – Sending leads you can’t use to an agent for a referral fee on little extra work [4:53] – Backing into a revenue number: ten assignments at $20K equals $200K a month [5:45] – Why forecasted income and actual income sit side by side and rarely match [6:42] – Why projecting well is a core CEO skill you can build over six months [8:04] – The cash balance at the top and why cash differs from net profit [9:22] – Adding a new exit strategy, like a flip every 90 days, to see its revenue impact [10:24] – Cost of goods for wholesale: mostly commission, plus quarterly bonuses [11:40] – Why one-off and quarterly costs hit hard if you don’t plan for them [12:26] – Writing notes right in the blue cells so you remember why you projected a number [13:38] – Nerding out on how close the forecast landed versus the actuals [16:11] – The accounting lesson: revenue minus cost of goods equals gross profit, your real revenue [16:58] – Why you build your business around gross profit, not the vanity revenue number [18:01] – Why gross profit margin should hold steady and signals flipping efficiency [19:18] – Why a thin gross profit margin means an inefficient flipping business [21:32] – Forecasting overhead: the expenses you pay whether or not you make a sale [23:02] – Planning one-off costs like a $15K annual phone system or a March trip [27:04] – Why so many investors fail at cash management, not at the business itself [28:13] – Why a red negative net income number jumps out and triggers action [29:32] – The client pushed from $700K to $1.3M in a month through a real plan [31:35] – Why the opening cash balance and a cushion matter most [32:13] – The balance sheet lesson: owner distributions, loan principal, and receivables hit cash [33:13] – Why owners underestimate how much they pull out of the business 5 Key Takeaways Projecting Is A CEO Skill — Forecasting your year isn’t just a finance exercise, it’s a muscle. Seeing your forecast against the actuals each month trains you to predict your business better over time.Forecast Sits Above Actuals — Every blue cell is your projection; the bold number below it pulls live from QuickBooks. That side-by-side is the whole test: how good were you at predicting what really happened?Gross Profit Is Your Real Revenue — Revenue is vanity. The $200K top line isn’t yours to run the business on once commissions and costs come out. Build around gross profit, which Profit First calls real revenue.Plan The One-Off Expenses — A $15K annual phone system or a once-a-year trip won’t show up monthly but will drain your cash. Forecast them in the month they hit so a big deal plus a big bill doesn’t catch you short.Watch The Balance Sheet, Not Just The P&L — Owner distributions, loan principal payments, and unpaid receivables hit your cash without ever showing on the income statement. Owners routinely underestimate what they pull out, and that’s a top reason businesses run out of cash. Links & Resources Simple CFO — https://simplecfo.comProfit First for Real Estate Investing Free Workbooks — https://pfreiworkbook.comProfit First for Real Estate Investing by David Richter — https://profitfirstrei.com Enjoyed This Episode? If watching David and Christina build a projection made you realize you’ve never actually planned your year on paper, that’s the move worth making before your next deal. Share this episode with an investor who manages their business from their bank balance, and follow the show and leave a rating and review so more investors can find these Case Files.

  4. Oct 16 ·  Bonus

    Profit First Chat: Signs You Need a CFO (Even if You Think You Don’t) in Your REI Business | Solocast E42

    David Richter of Simple CFO opens this solo episode with a counterintuitive diagnosis: if you’re constantly asking where your money went, you don’t need another deal, you need a CFO. Not a $250K-a-year full-time hire, but a fractional CFO who brings high-level financial leadership at a fraction of the time and cost. David shares the story of a flipper who grew from 25 deals a year to 100, only to admit his finances got worse the whole way, and his own early days scaling to 25 deals a month while keeping a goose egg. Then he lays out the clear signs you need a CFO: you can’t say how much cash is actually yours, you’re profitable on paper but tight on cash, and you’re making big decisions on instinct instead of numbers. If more deals haven’t fixed your money problems, this one explains why. Timeline Summary [0:25] – The core message: if you don’t know where your money went, you need a CFO, not another deal [1:04] – The client stuck three months saying he’ll sign up once he trims a few expenses [1:34] – Why the real issue is financial habits that don’t serve you, regardless of income [2:18] – The flipper who grew from 25 to 100 deals a year while his finances got worse [3:02] – Why a fractional CFO is the secret source most investors think is out of reach [3:22] – The CFO-level questions you’re probably asking your bookkeeper or CPA [3:44] – How not all fractional CFOs are equal, and the 60-day foundation plan versus ongoing [4:23] – Sign one: you can’t answer how much cash you actually have to work with [5:06] – Why “yours” means after taxes, overhead, payroll, and marketing [5:51] – David’s own story: 25 deals a month, millions made, zero kept [6:25] – Sign two: you’re profitable on paper but tight on cash [6:50] – The classic CPA conversation where the net profit isn’t in your bank account [7:32] – Why he runs Simple CFO to help you keep money, not just report numbers [7:56] – Sign three: you’re making big decisions on instinct, not numbers [8:16] – Why 90% of gut-instinct seven-figure owners have no net profit to show [8:44] – How forecasting, something bookkeepers and CPAs don’t do, changes the conversation [10:01] – Why a CFO lays out option A versus B so decisions are easy, not hopeful [10:18] – Why most investors are too small for a full-time CFO but right for a fractional one 5 Key Takeaways More Deals Won’t Fix Your Money — A flipper who grew from 25 to 100 deals a year watched his finances get worse. David scaled to 25 deals a month and kept zero. Deal volume and cash in the bank are not the same thing.You Can’t State Your Real Cash Position — Sign one is not knowing how much cash is actually yours after taxes, overhead, payroll, and marketing. If you don’t have a reserve account or know what’s in it, that’s a flag.Profitable On Paper, Tight On Cash — If your P&L or CPA says you made six or seven figures but it’s not in your bank account, you need someone to guide you to better habits so the profit becomes real cash.Stop Deciding On Instinct — Hiring, new equipment, or a new marketing channel added on gut feeling instead of numbers is sign three. Forecasting, which bookkeepers and CPAs don’t do, turns those into confident decisions.A Fractional CFO Is Within Reach — A full-time CFO runs $150K to $250K and only makes sense at $10M-plus in revenue. A fractional CFO can cost as little as 1 to 5% of that, making financial leadership affordable for any serious investor. Links & Resources Simple CFO — https://simplecfo.comProfit First for Real Estate Investing by David Richter — https://profitfirstrei.com Enjoyed This Episode? If David’s three signs made you realize you’ve been chasing deals to fix a problem only a CFO can solve, that’s the shift worth acting on. Share this episode with an investor who keeps saying they’ll get help after a few more deals, and follow the show and leave a rating and review so more real estate investors can stop guessing and start keeping their money.

    Profit First Chat: Signs You Need a CFO (Even if You Think You Don’t) in Your REI Business | Solocast E42

  5. Oct 14 ·  Bonus

    David & Christina: The Stoplight Report That Finds Your Business Bottleneck

    In this Simple CFO Case Files episode, David Richter and Christina Gutierrez finally pull back the curtain they’ve been teasing and walk through the actual CFO dashboard they build for clients. This is a screen-share episode, so while they explain every number out loud for podcast listeners, it’s worth catching on YouTube to see the real thing. Christina demos two key tabs: the financial snapshot that syncs live from QuickBooks every morning, showing 13 months of income, gross profit, expenses, net profit, and cash at a glance, and the stoplight report that marks each part of your business red, yellow, or green based on your stage and who owns each task. Along the way they explain why your overhead number is so crucial, the difference between a target and a forecast, and why a dashboard is worthless without a financial partner to interpret it. If you want to run your business from real numbers instead of your bank balance, this one shows you how. Timeline Summary [0:22] – David and Christina set up the long-awaited dashboard walkthrough [2:14] – How the dashboard syncs with QuickBooks Online and other software [2:36] – Why owners hate logging into QuickBooks and how the dashboard removes those steps [4:18] – The snapshot tab and why CEOs don’t want to live in the decimal points [5:01] – Why the dashboard shows 13 months so you can compare against the same month last year [5:36] – The core numbers: income, gross profit, margin, total expenses, net profit, and cash [5:58] – Why your monthly overhead, the “monthly nut,” is a number every owner must know [6:15] – Why commissions belong in cost of goods sold, not overhead [7:16] – Why everything is tracked as a percentage, not just dollars [7:37] – Cash is king: watching your total bank accounts so you don’t eat your cash [8:32] – How the dashboard refreshes from QuickBooks around 5 a.m. at its own URL [9:20] – The blue input cells for your full-year target and forecast [10:05] – The year-to-date comparison and a real example down $170K in revenue [10:28] – The key difference between a target you set once and a forecast that adapts [11:44] – Why clean, accurate data upfront is what makes the dashboard worth anything [13:16] – The visual graphs comparing last year’s revenue line to this year’s [14:45] – Why lower expenses can actually be a problem, not a win [16:09] – How high-level numbers trigger the right conversation with a financial partner [19:11] – Switching to the stoplight report and why numbers need a purpose behind them [19:38] – Why your business stage changes how every number should be read [21:01] – Breaking the business into weighted components beyond the overall view [21:21] – Why targets and budgets matter, or you’re running blind with nothing to compare to [23:00] – Assigning an owner to each component so the CEO isn’t the bottleneck [23:23] – A recently onboarded client realizing he’s the bottleneck in his own business [25:35] – The highlights and action items section that turns status into next steps 5 Key Takeaways Know Your Monthly Nut — Your total overhead, what you’d have to pay even if you never made another deal, is a number far too many owners can’t state. It’s the foundation for knowing what you have to make to survive.Track Percentages, Not Just Dollars — Raw dollars swirl and overwhelm. Percentages stay stable as income changes, so a shift in your margin percentage is the real signal that something needs attention.Target And Forecast Are Different — Your target is the big goal you set once at the start of the year. Your forecast is the living estimate that adjusts as the year unfolds. You need both to hold yourself accountable.A Dashboard Needs Clean Data And A Partner — Pretty graphs are worthless without accurate books feeding them, which is why clarity comes first. And the numbers only drive decisions when a financial partner helps interpret what story they’re telling.The Stoplight Report Finds Your Bottleneck — Marking each component red, yellow, or green by business stage, and assigning an owner to each, reveals fast when the CEO is doing too much and what to hand off to drive real revenue. Links & Resources Simple CFO — https://simplecfo.comWatch this episode on YouTube (Profit First for Real Estate Investing podcast) — https://www.youtube.com/@PudcastFirstREIProfit First for Real Estate Investing Free Workbooks — https://pfreiworkbook.comProfit First for Real Estate Investing by David Richter — https://profitfirstrei.com Enjoyed This Episode? If seeing the dashboard made you realize you’ve been running your business off your bank balance instead of real numbers, that’s the shift worth making. Share this episode with an owner who’s drowning in QuickBooks reports they can’t read, and follow the show and leave a rating and review so more investors can find these Case Files.

    David & Christina: The Stoplight Report That Finds Your Business Bottleneck

  6. Oct 12

    Eddie Speed: Why Notes Pay More Than Rentals With a Lot Less Headache

    We’re bringing back one of David’s favorite conversations, this one with his good friend Eddie Speed, the Note King and founder of NoteSchool. If you’re feeling like a burnt-out landlord or your rentals just aren’t cash flowing like they used to, this episode is even more relevant now than when it first aired. Eddie has done over 5,000 notes, taught this for more than 25 years, and still actively buys hundreds of notes a year. He makes the case that in today’s market, notes can pay you more with far less headache than rentals, breaking down the real math on a $250,000 investment, why he says he can own 1,000 notes or 55 rentals, and the built-in collateral cushion that rentals simply don’t have. He and David also dig into why burnt-out landlords are converting whole portfolios to seller financing, and how NoteSchool helps investors manufacture and buy good notes. If you want a new tool in your belt for this market, grab a notebook. Timeline Summary [0:00] – David’s intro on why he’s resurfacing this Eddie Speed conversation [1:39] – Why most real estate training is down but NoteSchool is up in this market [2:37] – Who shows up at NoteSchool: investors frustrated with rentals and nervous about syndications [3:29] – What note investing actually is: being the bank on secured first mortgages [3:50] – Eddie’s line that he can own 1,000 notes or 55 rentals [4:26] – The real math: $250K in a Dallas rental nets about $900 a month [5:05] – That same $250K in notes averaging around $2,700 a month in payments [5:40] – The appreciation argument and getting paid now instead of someday [6:08] – Why more students than ever are converting rentals to seller financing [6:45] – Rental cycles versus note cycles and why we’re in a note cycle [7:24] – The inflation math: expenses up 60% while rents only up 20% [8:48] – How Eddie reads market cycles and uses creative finance at the right times [9:31] – Why a note gets better in six months while a hard money loan just pays off [10:22] – What makes a good note: good properties attract good buyers and sticky payments [12:13] – How Eddie helps investors manufacture notes to his specifications [13:10] – NoteSchool as a home for burnt-out landlords [13:42] – The built-in collateral cushion notes have that rentals don’t [15:02] – The marketplace connecting note sellers and buyers [16:21] – Why even crazy experienced investors come to NoteSchool to get their time back [20:17] – The second-level skill: leveraging techniques for when you run out of money [22:38] – Why Eddie is a doer, not just a guru, still buying 750 to 1,000 notes a year [23:34] – The free masterclass offer at noteschool.com/profitfirst [26:38] – Eddie’s best advice: get your accounting straight, because poor accounting cost him most 5 Key Takeaways Notes Beat Rentals On The Math Right Now — The same $250,000 that nets around $900 a month in a rental averages roughly $2,700 a month in note payments. That’s two to three times the net cash flow with far less aggravation.We’re In A Note Cycle — Rental expenses have climbed about 60% while rents only rose about 20%. That broken math is why experienced operators are converting entire portfolios to seller financing.Notes Have A Built-In Cushion — Put $250K into a rental and you’re straight on the concrete at $250K. Put it into notes and your collateral may be worth $350K, giving you a safety margin if something goes wrong.Good Properties Make Good Notes — The pattern is simple: good properties attract good buyers, which create sticky payments. You can’t sell someone a bad property and expect a good note.Get Your Accounting Straight — Eddie’s unprompted best advice, with nothing to do with David being a CFO, is that poor accounting was the biggest stress and biggest loss in his business. Nothing matters more as you start making money. Links & Resources NoteSchool Free Masterclass (for PFREI listeners) — https://noteschool.com/profitfirstSimple CFO — https://simplecfo.comProfit First for Real Estate Investing by David Richter — https://profitfirstrei.com Enjoyed This Episode? If Eddie’s math on notes versus rentals made you rethink your whole portfolio, that’s exactly why we brought this one back. Share this episode with a burnt-out landlord who’s tired of tenants and toilets, and follow the show and leave a rating and review so more real estate investors can discover the note side of the business.

  7. Oct 9 ·  Bonus

    Profit First Chat: Which KPIs Really Matter for a Real Estate Investing Business? | Solocast E41

    David Richter of Simple CFO opens this solo episode with a hard truth: most investors obsess over the wrong KPIs, and it's killing their profit and their cash. Deal volume, revenue, and door count feel good to brag about at a meetup, but they're vanity metrics that don't tell you whether you actually made any money. David runs through the key performance indicators that genuinely matter, from net profit margin and cash flow per deal to cost per acquisition, loan to value, and reserve fund health, plus specific metrics for flippers and buy-and-hold landlords. He backs each one with real client stories, like the Airbnb operator doing four times the work for the same money. He closes with a simple test for whether any number is worth tracking at all. If you want metrics that drive decisions instead of ego, this one is for you. Timeline Summary [0:25] – The core problem: investors obsess over the wrong KPIs and it kills profit and cash [0:49] – Why deal volume, revenue, and doors owned are vanity metrics [1:31] – KPI one: net profit margin as your cash safety net [2:18] – Why you should grow from reserves, not just revenue [2:35] – KPI two: cash flow per deal, and why it differs for wholesale versus flips [3:25] – Separating your own money coming back from actual profit at the closing table [3:59] – How tracking cash flow per deal across 800 deals would have reshaped his old business [4:42] – The Airbnb operator doing four times the work for the same money as a standard rental [6:10] – KPI three: cost per acquisition, broken down by marketing channel [7:00] – KPI four: debt service coverage and knowing your loan to value at any time [7:37] – Why a 90 to 100%+ LTV is scary territory and a low LTV may hide your cash [9:00] – For flippers: actual versus budgeted rehab cost and baking in your overage average [10:08] – For flippers: days to sell and the cash conversion cycle [10:53] – Profit per flip and knowing the number to the penny [11:54] – The builder making $5K on flips versus $100K to $150K on ground-up new construction [12:46] – For landlords: cash on cash return and net operating income [13:23] – The difference between cash per door and property profit per door [14:19] – Reserve fund health and why David now says six months, not three [15:04] – The witness test: does this number help you make a decision? 5 Key Takeaways Ditch The Vanity Metrics — Deal volume, revenue, and door count sound impressive at events but don't tell you if you kept any money. Obsess over net profit and cash added to the bank instead.Know Your Cash Flow Per Deal — For every deal, separate your own money coming back to you from actual profit. Tracking this by exit strategy reveals which part of your business is actually carrying you.Track Cost Per Acquisition By Channel — Know what it costs to get a deal in the door and which marketing source it came from. That's several KPIs wrapped into one, and it tells you where to spend.Watch Your Loan To Value — If your LTV is near or over 100%, you're in scary territory. If it's low, that's often where your missing cash is hiding, and a refinance could put money back in your pocket.Apply The Witness Test — Before tracking any number, ask if it helps you make a decision. If it does, keep it. If it's just a number that sounds good at a meetup, it's a vanity metric. Links & Resources Simple CFO — https://simplecfo.comProfit First for Real Estate Investing by David Richter — https://profitfirstrei.com Enjoyed This Episode? If David's witness test made you realize half the numbers you track are just for bragging rights, that's the filter worth applying this week. Share this episode with an investor who leads with their door count, and follow the show and leave a rating and review so more real estate investors can track the KPIs that actually put money in their pockets.

    Profit First Chat: Which KPIs Really Matter for a Real Estate Investing Business? | Solocast E41

  8. Oct 7 ·  Bonus

    CFO Case Files: The Investor Sitting on Millions in Equity He Couldn't See | Aaron Jurski | E23

    In this Simple CFO Case Files episode, Christina Gutierrez pulls back the curtain with CFO Aaron Jurski, who's spent nearly a decade as a CFO and brings a background as a principal and investor in commercial real estate and private equity. Aaron is the one who gets the non-standard clients, the contractors, developers, and complex real estate operators that don't fit the usual mold. Aaron walks through a string of real client stories: a 60-something investor with $40 to $50 million in retail space who kept firing from the hip on new ventures, a Utah contractor six months behind on reconciliations, and an unassuming client sitting on 200-plus single family rentals and millions in untapped equity he didn't know how to leverage. He and Christina dig into why DIY Profit First plans fail, why fewer KPIs beat more, and why a CFO operating at the thousand-foot level finds money a bookkeeper never will. If your business has outgrown managing from your bank balance, this one delivers. Timeline Summary [0:22] – Christina introduces Aaron, on the team since November 2024 [2:00] – Aaron on getting the unique clients: contractors, developers, and complex investors [3:29] – How Simple CFO provides the methodology for financial clarity [5:07] – Case one: a 60-something investor with $40 to $50M in single-tenant retail [6:18] – Why a brilliant but ADHD client needs a tight agenda every meeting [7:12] – The $7 million data center investment made with zero underwriting [8:12] – His holding company running $600K a year in expenses with no income [10:00] – Walking through dozens of subscriptions and building a cut-it plan [11:01] – Setting up buckets so he sees he's funding his whole lifestyle through the business [11:45] – Case two: a Utah contractor six months behind on reconciliations [12:27] – Looking profitable but not actually as profitable as he thought [13:14] – Aaron's superpower: building lender and pitch decks for growing businesses [13:46] – Steering a contractor away from fly-by-night lenders toward institutional financing [14:36] – Why fewer KPIs beat more, and the 25% gross profit margin target [15:51] – The five-week payroll months that wreck cash if you don't plan for them [18:38] – The common pain point across every client: understanding their own numbers [21:03] – The entrepreneurial trap of solving every problem by throwing people at it [22:49] – Why taxes are the last thing on every client's mind until they're due [23:26] – What makes a CFO different from a bookkeeper or CPA: the thousand-foot view [27:08] – Case three: the eyelash franchise owner sitting on a hidden rental empire [29:21] – 200-plus homes, $18 to $20M in assets, and debt at 18 to 20% he didn't question [30:14] – How refinancing at an institutional level could save him $30K a month [31:22] – Refocusing his plan around the real estate and selling off the lashes business [34:58] – Why the retail investor's DIY Profit First plan just funded bad behaviors [36:27] – Why 30 buckets isn't a plan, and the elevator pitch principle [38:10] – The dashboard, budget-to-actuals, and stoplight sheets Aaron leans on most [41:25] – Keeping the Utah contractor 80% focused on driving revenue 5 Key Takeaways A CFO Works At The Thousand-Foot Level — A bookkeeper lives at the ten-foot level of debits and credits. A CFO steps back to see where your business has been, where it is, and where it's going, which is how Aaron found a client saving $30K a month on debt service.DIY Profit First Often Fails — The retail investor read the book and built a 30-bucket plan with his bookkeeper, but skipped the financial assessment. The result just funded his bad habits. The assessment has to come first.Fewer KPIs Beat More — Once you hit six to twelve KPIs they wash over each other. Aaron sets about four meaningful ones, like a 25% gross profit margin target, so a client actually tracks what matters.Your Business May Be Healthier Than You Think — Many owners run their whole lifestyle through the business and wonder why there's no cash. Giving that spending visibility often reveals the business is doing better than the bank balance suggests.Stop Throwing People At Every Problem — The classic entrepreneurial trap is hiring a new person or subscription for every issue. Often one person or tool can cover five, and owners should spend their time on $300-an-hour work, not admin. Links & Resources Simple CFO — https://simplecfo.comProfit First for Real Estate Investing Free Workbooks — https://pfreiworkbook.comProfit First for Real Estate Investing by David Richter — https://profitfirstrei.comWho Not How by Dan Sullivan and Benjamin Hardy — https://www.strategiccoach.com Enjoyed This Episode? If Aaron's story about a client sitting on millions in untapped equity made you wonder what you can't see in your own business, that's exactly the thousand-foot view a CFO provides. Share this episode with an owner who's managing from their bank balance, and follow the show and leave a rating and review so more investors can find these Case Files.

    CFO Case Files: The Investor Sitting on Millions in Equity He Couldn't See | Aaron Jurski | E23
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Real estate investors work hard, make great money, and still feel broke, but it’s not your fault. Without a simple system, cash slips through the cracks and every next deal feels like a lifeline instead of a step toward freedom.  That’s why David Richter, author of Profit First for Real Estate Investors with a foreword by Profit First founder Mike Michalowicz, created this podcast to reveal how real investors flipped the script and started paying themselves first. Each episode shares honest stories from investors who used Profit First to eliminate stress, build stability, and reclaim their lives.  If you’re ready to stop surviving and start thriving, this is where your financial clarity begins.

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