Recruiting Conversations

Richard Milligan
  • 4.7 (47)
  • MARKETING
  • UPDATED BIWEEKLY

Welcome to the Recruiting Conversations Podcast, a conversation designed to help Recruiting Leaders who manage a team as well as recruit. Richard Milligan is a speaker, author, strategist, and recruiting coach who built 21 teams as a Recruiting Leader.

  1. 3D AGO

    Let Them See It: How to Show Recruits What It’s Like to Be on Your Team

    Telling recruits what your team is like isn’t enough anymore. You have to show them. In this episode of Recruiting Conversations, I walk through how to build a content and conversation strategy that gives prospective hires a window into your team, before they ever commit to a call. When done right, this approach creates trust, builds belief, and positions you as the kind of leader worth following. I break it down step by step. Episode Breakdown [00:00] Introduction – Why trust has to be felt, not just pitched [01:00] Visibility and Believability – The new standard in recruiting is showing up consistently and showing up real [02:00] What Content Actually Connects – Capture leadership moments, team energy, voice notes, and authentic wins [03:30] Real Examples of Effective Content Coaching clips Voice memo takeaways Win stories framed with leadership language [05:00] Turning Conversations Into Recruiting Tools Swap pitches for stories Lead with empathy, not features Ask vision-based questions, then respond with stories [07:00] Connecting Content With Conversation Follow up with a clip that proves what you just shared Use visual proof instead of repeating the same pitch [08:00] Build a Content Vault Save coaching moments, culture quotes, team celebration clips Use them to drip belief, not blast benefits [09:00] Be Willing to Be Vulnerable Share your truth, your challenges, your why Recruits want to follow someone human, not perfect [10:00] Final Challenge – Capture one moment, turn it into one post, use it in one follow-up this week Key Takeaways Words Don’t Win Trust. Experiences Do – Let people see what it feels like to be led by you Capture the Real, Not the Polished – The best content comes from coaching, calls, and everyday leadership Your Stories Are More Believable Than Your Pitch – Real success stories are more powerful than claims Follow Up With Proof, Not Pressure – A simple clip or post can build more belief than another call You’re Already Leading. Now Let People See It – Don’t build something great in silence Recruits want more than a better offer. They want a better experience. Show them what that looks like before they ever say yes. Want help turning your leadership into a recruiting magnet? Subscribe to my weekly email at 4crecruiting.com or book a strategy session at bookrichardnow.com. Let’s help your leadership go public.

    10 min

  2. OCT 14

    They Don’t Need a Pitch. They Need a Pause. The New Recruiting Strategy for Overwhelmed LOs

    Most recruiters are showing up with features, hype, and opportunity. But what burned out producers actually need is relief. In this episode of Recruiting Conversations, I break down how to lead with empathy instead of solutions, how to identify real burnout, and how to open up high-trust conversations with people who are struggling. If you’ve ever felt like you’re talking to a wall when someone is clearly checked out or exhausted, this episode will help you connect instead of convince. Episode Breakdown [00:00] Introduction – Why this isn’t just a recruiting question, it’s a leadership one [01:00] Understand the Burnout Pattern – High volume turned into high stress. Then low volume turned into fear. Now they’re stuck in survival mode [02:00] Step 1: Lead With Empathy, Not Solutions – Don’t pitch. Connect. Ask real questions like: How have you been holding up? What’s been the hardest part of this market for you? Are you energized or worn down right now? [03:00] Step 2: Normalize What They’re Feeling – You’re not weak. You’re human. This is a hard season. Let them feel seen [04:00] Step 3: Ask Vision Questions – Once they feel safe, ask what they wish life looked like What would freedom look like? What kind of support would change everything? What kind of pace would be sustainable? [05:00] Step 4: Tell the Story, Not the Solution – Share your burnout story or someone else’s. Let them hear possibility, not pitch [06:00] Step 5: Invite, Don’t Close – Don’t push for commitment. Say: “Not sure if this is the right fit, but I’d love to show you what’s possible” [07:00] Step 6: Follow Up With Care, Not Chase – Send a text, share a podcast, drop a Loom. Rebuild trust slowly [08:00] Final Challenge – Reach out to three people who are tired. No pitch. Just care Key Takeaways Burnout Isn’t a Sales Problem – It’s a human problem. Slow down and lead with empathy Don’t Solve, See Them – Validation builds more trust than solutions ever will Help Them See Possibility Again – Ask questions that paint a new future Your Story Is More Powerful Than Your Pitch – Share your own rhythm shift Trust Scales – The leaders who show up with care will win when others push You don’t need a perfect answer to recruit the burned out. You just need presence, empathy, and a rhythm of care. That’s how you become the leader they trust when they’re ready for something different. Want to build a recruiting system that speaks to the real pain in today’s market? Subscribe to my weekly email at 4crecruiting.com, or book a call at bookrichardnow.com. Let’s help you recruit through trust.

    10 min

  3. OCT 7

    From Rookies to Rainmakers: How to Start Attracting Experienced LOs Without Losing Your Culture

    You’ve built from the ground up. You’ve onboarded rookies, coached them, created a strong culture. But now you’re ready to level up. In this episode of Recruiting Conversations, I walk you through the shift from building internally to attracting experienced Loan Officers—and how to do it without sacrificing the heart of your leadership. This isn’t just a strategy change. It’s an identity shift. And done right, it can unlock faster growth, deeper impact, and a higher-performing team. Episode Breakdown [00:00] Introduction – The moment many leaders face: is it time to pivot from rookies to experienced LOs? [01:00] Why Make the Shift? Rookies take time and energy to develop Experienced LOs bring speed, diversity, and leverage [02:30] Three Reasons to Recruit Experienced Talent Speed to scale Pipeline diversification Leadership leverage [03:30] Step 1: Reposition Your Brand Audit your LinkedIn, content, testimonials, and language Shift from “we build new LOs” to “we help producers scale” [04:30] Step 2: Reframe Your Value Proposition Speak to the pain points of seasoned LOs Emphasize efficiency, clarity, autonomy, and support [05:30] Script Example – Use language that shows understanding, not hype: “We help producers remove friction and scale sustainably.” [06:00] Step 3: Reinforce With Social Proof Share success stories from experienced LOs who joined and thrived Video testimonials and before-after stories are key [07:00] Step 4: Shift How You Lead Move from teaching to partnering Let go of control and lead peers, not students Provide clarity without micromanagement [08:00] Step 5: Audit Your Infrastructure Onboarding, comp plans, CRM, support systems Experienced LOs won’t tolerate friction—clean it up first [09:00] Final Challenge Reevaluate your brand message Update your scripts and digital presence Start one new conversation with a seasoned producer this week Key Takeaways You Don’t Have to Choose Between Rookies and Veterans – A healthy pipeline has both Experienced LOs Are Looking for Leadership, Not Management – Speak to their need for autonomy, not instruction Reposition Your Messaging – If your brand only speaks to rookies, experienced talent won’t even consider you Systems Win Trust – If your operations aren’t tight, you won’t keep top producers You’re Ready for This – You’ve built something real. Now it’s time to invite others to run with you Attracting experienced talent doesn’t require hype or flash. It requires maturity, clarity, and a leadership brand that speaks to their reality. Want help repositioning your recruiting system to attract experienced producers? Subscribe to my weekly email at 4crecruiting.com, or book a strategy session at bookrichardnow.com. Let’s help you scale the right way.

    11 min

  4. SEP 30

    Mine the Gold: Your Best Recruiting Tools Are Already in Your Meetings

    You don’t need more ideas. You just need to capture the ones you’re already saying. In this episode of Recruiting Conversations, I walk through how to turn transcripts, meeting notes, and Zoom recordings into usable content, coaching tools, and recruiting systems. If you’re already leading, already coaching, already solving problems—your best recruiting content is already being created. This episode gives you the step-by-step process for turning those raw conversations into repeatable resources that scale. Episode Breakdown [00:00] Introduction – The question: How do I convert Zoom transcripts or meeting notes into something that actually helps me recruit? [01:00] Step 1: Record Your Best Thinking – Capture Zoom calls, save transcripts, jot down notes when clarity happens. [02:00] Step 2: Mine the Gold – Look for “content moments” where you shared a framework, told a story, explained a system, or answered a tough question. [03:00] Step 3: Clip and Save – Grab a paragraph or two from the transcript. These become social posts, slides, scripts, or onboarding docs. [04:00] Step 4: Organize by Theme – Tag and store clips by category: objections, onboarding, comp, time management, retention, etc. [04:30] Step 5: Build the Playbook – Use real answers from real conversations to build your recruiting system and coaching tools. [05:30] Step 6: Multiply Your Message – A single moment becomes a LinkedIn post, a drip email, a recruiting script, a video. [06:30] Step 7: Create a Simple System – Use a Google Doc, CRM, or virtual assistant to track and tag your content moments weekly. [07:30] Final Challenge – Skim one transcript this week. Find a clear, helpful moment. Polish it. Post it. Save it. Start building your content vault. Key Takeaways You’re Already Saying Great Stuff – Your Zoom calls and meetings are full of coaching gold. Start capturing it. Content Moments Are Everywhere – A repeatable answer, story, or framework is the seed for great content. Don’t Start From Scratch – Build your recruiting assets from what you’ve already done well. Organize by Theme – Tag moments so they’re searchable and usable across coaching, recruiting, onboarding, and social. Scale Through Consistency – One transcript a week becomes a full library in 90 days. You don’t need a content team. You need a system. Your leadership already exists. Now it’s time to multiply it. Want help building a playbook from your own transcripts or Zoom notes? Subscribe to my weekly email at 4crecruiting.com or book a strategy session at bookrichardnow.com. Let’s scale your message, your influence, and your recruiting.

    9 min

  5. SEP 23

    Don’t Say There’s No One Left: The Market Isn’t Too Small. Your Strategy Is

    Feel like you've already talked to everyone in your market? Think again. In this episode of Recruiting Conversations, I walk you through how to build a solid recruiting list even when your territory feels tapped out. You’ll learn how to segment by pain, not just production, and uncover five overlooked talent pools hiding in plain sight. Most leaders are working from the same spreadsheet. But the best recruiters think differently. They segment. They personalize. They win. Episode Breakdown [00:00] Introduction – Why small-market recruiting isn’t a numbers problem, it’s a perspective problem [01:00] The Mindset Shift – When you say “there’s no one left,” your brain stops looking [01:30] What Most Leaders Do Wrong – They go after the same top 20% that everyone else does [02:00] Segment the Market Into 5 Buckets Top Producers – Most visible, most prospected, slowest to move Under-Leveraged Mid-Tier – 3 to 5 loans a month with no support, high potential Plateaued Veterans – 10+ years in the business, stuck, but open if shown a new path Rising Stars – 1 to 2 loans per month, overlooked by most, loyal if developed Career-Adjacent Talent – Processors, assistants, real estate pros, or ex-LOs with untapped potential [05:30] Rethink Your List – Start defining your recruiting list by potential, not just production [06:00] Where to Pull Names Public data (MLS, Scotsman Guide, MBS Highway) Your LOS Open houses and builder relationships Your own CRM and referral network Social media tagging and organic engagement [06:30] Ask Better Questions Who do I already know? Who does my team know? Who is active on social but not being recruited? [07:00] Segment and Match Messaging – Every list needs its own approach. Veterans don’t respond to the same script as newcomers [07:30] Nurture Your List – Monthly touches, value-first content, and staying top-of-mind builds relationship over time [08:00] Show Up Publicly – If you aren’t visible, even the best segmented list won’t work [08:30] Final Challenge – Pick one segment, build a list of 25, and reach out to 5 this week. Do this every week for 90 days and watch what happens Key Takeaways Your Market Isn’t Too Small – You’re just looking through the same lens as everyone else Segment by Pain, Not Production – The best opportunities are in overlooked categories Five Lists. Five Strategies – Each persona requires different messaging and follow-up Stop Treating Your List Like a One-Time Task – It’s a living system that needs rhythm and nurture Visibility Multiplies Trust – Public presence makes your recruiting touches land with more weight You don’t need hundreds of people in your market. You just need the right 30 to 50 people to believe in your leadership. Build the list. Show up. Stay consistent. Want help building a segmented recruiting system that scales your influence? Subscribe to my weekly email at 4crecruiting.com, or book a strategy session at bookrichardnow.com. Let’s unlock the list that’s already in your market.

    9 min

  6. SEP 16

    Don’t Drift, Design: A Framework for Creating the Outcomes You Actually Want

    Too many leaders wake up one day successful on paper but disconnected from their purpose. In this episode of Recruiting Conversations, I walk you through how to reverse engineer your business and personal life to create outcomes that actually matter to you. This isn’t about hustle. It’s about building with clarity, protecting what matters, and creating rhythms that align with your vision. If you’ve ever felt like you’re moving fast but not sure where it’s taking you, this episode is your reset. Episode Breakdown [00:00] Introduction – Why reverse engineering is the antidote to building someone else’s version of success [01:00] Principle 1: You Can’t Reverse Engineer What You Haven’t Defined Get specific about what you want your business, calendar, and life to look like Don’t chase vague words like success or balance. Define the outcomes [02:30] Break It Down by Category What kind of team do you want to lead? What kind of schedule supports your best energy? What kind of health, relationships, and joy do you want to experience? [03:30] Apply Strategic Questions to Each Outcome What recruiting cadence supports this? What boundaries do I need to set? What systems support this pace or lifestyle? [04:30] Face the Gap Reverse engineering forces you to see where current behaviors don’t match your goals Most leaders avoid this because it’s uncomfortable, but alignment always requires honesty [05:30] The 4 Alignment Framework Personal Rhythm – Your energy, calendar, and non-negotiables Team Structure – Who you are building with and whether they align with your values Market Strategy – Growth plans that match your bandwidth and mission Life Design – What you want your actual life to feel like, not just what you want to achieve [07:30] Practical Exercise Three columns: Top five outcomes you want over the next year Actions and habits required to get there What already exists in your calendar and what needs to change [08:30] Break the Lie You do have time It is not too late You do not have to settle for a life that just looks successful [09:00] Final Challenge Block one hour this week Write your five desired outcomes Reverse engineer one calendar change, one rhythm, and one habit Key Takeaways Clarity Comes First – If you don’t define the outcome, you will drift instead of design Small Changes Create Big Alignment – You don’t need to overhaul your life, just start with one new rhythm Systems Protect Vision – A calendar built around your priorities helps you lead with presence Growth Isn’t the Goal. Alignment Is – You can build big and still be unfulfilled if it’s not the life you wanted You Are the Architect – Stop reacting to demand. Start building what matters most Success without alignment is just speed toward the wrong destination. You don’t need a better opportunity. You need a better blueprint. Want help designing your life and business around the outcomes that matter most? Subscribe to my weekly email at 4crecruiting.com or book a session at bookrichardnow.com. Let’s build a life worth leading.

    10 min

  7. SEP 9

    Rhythms That Win: How to Build a Perfect Week Plan for Struggling Team Members

    Every leader has faced it. A team member is new, overwhelmed, or underperforming—and you don’t know what else to do. Motivation wears off fast. What they need isn’t more hype. What they need is structure. In this episode of Recruiting Conversations, I walk through how to build a Perfect Day and Perfect Week rhythm for any new or struggling team member. You’ll learn how to introduce it with leadership, not control, and how to coach the system in a way that actually creates change. Episode Breakdown [00:00] Introduction – The question: How do I build a Perfect Week or Perfect Day for someone who’s stuck or overwhelmed? [01:00] Why This Tool Works – People don’t rise to their goals. They fall to their systems. [02:00] How to Introduce It – Don’t hand them a calendar. Coach the mindset first. Make it about support, not control. [03:00] The Three Foundational Blocks Prospecting (daily, preferably in the morning) Pipeline management (afternoons, not first thing) Personal development (30 minutes daily) [04:00] Example Structure of a Perfect Day 8:00 AM: Personal growth 8:30 AM: Prospecting 10:00 AM: Follow-ups and admin 1:00 PM: Pipeline work 2:30 PM: Appointments or partner outreach [06:00] Example Weekly Themes Monday: Follow-ups and weekly planning Tuesday: Realtor outreach Wednesday: Partner engagement Thursday: Prospecting blitz Friday: Content, wins, weekly recap [07:00] Coaching With the Plan – Review it weekly. Adjust based on real feedback. Turn structure into accountability. [08:00] Track Inputs, Not Just Outcomes – Calls made, follow-ups completed, scripts practiced. Focus on what they control. [09:00] When They Resist Structure – Don’t push the plan. Coach the vision. Ask questions that lead to buy-in. [10:00] Final Challenge – Choose one team member. Schedule a coaching session this week. Build their rhythm together. Key Takeaways Clarity Creates Confidence – A simple structure helps overwhelmed team memberss feel in control again. Three Blocks Drive Growth – Prospecting, pipeline, and personal development are non-negotiables. Don’t Just Hand Them the Plan – Introduce the rhythm with belief and co-creation. Focus on Inputs Over Outcomes – Great coaching comes from leading effort, not just results. Structure Is the Gift – It’s not control. It’s belief turned into a daily rhythm. You don’t need to motivate your people harder. You need to equip them better. When you help someone build the right rhythm, you give them a path back to momentum. Want help designing coaching tools like the Perfect Week or implementing a system that scales across your team? Subscribe to my weekly email at 4crecruiting.com or book a strategy session at bookrichardnow.com. Let’s build a culture of clarity that wins.

    11 min

  8. SEP 2

    Stop Being the Onboarding Department: Build a Process That Doesn’t Rely on You

    If every new hire feels like it hijacks your entire month, this episode is for you. Today on Recruiting Conversations, I walk you through how to create a structured onboarding system that removes you from the center without removing your presence. Because if you're still doing 90 percent of the onboarding work yourself, you're not just overwhelmed. You're the bottleneck. But it doesn't have to stay that way. Episode Breakdown [00:00] Introduction – Why onboarding feels overwhelming and why that’s actually a systems issue [01:00] The Real Problem – Leaders treating onboarding like a one-week event instead of a repeatable system [02:00] Introducing the 4P Framework – People, Process, Playbook, Personalization [03:00] P1: People Assign ownership for tech, CRM, marketing, culture, support Move from shared ownership to clear ownership Use peer mentors and onboarding coordinators [03:30] P2: Process Map out day 1 through day 90 Use tools like CRMs, Trello, shared docs to organize the flow Filter every step through these questions: Does this build clarity? Confidence? Connection? [04:30] P3: Playbook Document what you say and do so others can repeat it Include logins, workflows, rhythm calendars, and short videos When it’s not written, it’s not real [05:30] P4: Personalization Welcome notes, calls, gift boxes, and personal check-ins Structure creates consistency, personalization creates belief [06:30] The Pushback – You say you don’t have time to build this. But you don’t have time not to. [07:00] Start Small – Use your next hire to document everything you already do [08:00] Beyond Tasks – Onboarding is not just about information. It’s about belief Did I make the right decision? Do I belong here? Can I trust this team? [08:30] Final Challenge – Build a 30-day onboarding play. Start with what you already do, then improve it Key Takeaways If You’re Doing It All, You’re the Bottleneck – Scale happens when systems replace memory Structure Doesn’t Kill Culture – The right systems free you up to lead with presence Clarity Creates Confidence – Documented onboarding builds momentum faster than ad hoc training Don’t Just Transfer Knowledge – Transfer belief, identity, and purpose Use Every Hire to Improve the Process – Each round gives you a better playbook for the next one The best leaders don’t just recruit well. They onboard with purpose. They build systems that scale their time, protect their culture, and create confident, connected team members from day one. Need help creating an onboarding system that reflects your leadership and scales with your growth? Subscribe to my weekly email at 4crecruiting.com or book a session at bookrichardnow.com. Let’s remove you as the bottleneck and build a system that lasts.

    9 min
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4.7
out of 5
47 Ratings

About

Welcome to the Recruiting Conversations Podcast, a conversation designed to help Recruiting Leaders who manage a team as well as recruit. Richard Milligan is a speaker, author, strategist, and recruiting coach who built 21 teams as a Recruiting Leader.

Information

  • Creator
    Richard Milligan
  • Years Active
    2018 - 2025
  • Episodes
    100
  • Rating
    Clean
  • Copyright
    © 4C Recruiting 2019
  • Show Website
    Recruiting Conversations

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