Streamlined Solopreneur: System-Driven Processes and Automations

Joe Casabona, Automations Builder
  • 4.1 (102)
  • TECHNOLOGY
  • UPDATED WEEKLY

You didn’t become a business owner to spend your days wrangling apps that don’t work well together. When your tools aren’t in sync, every task takes longer—stealing time from your clients, your family, and yourself. But it doesn’t have to be that way. Each week, I’ll share real automations I’ve built, simple integrations, and smart workflows so your tech stack just works. I’m Joe Casabona, and I help small business owners run their business in less time—without sacrificing quality or burning out. After hitting my own breaking point, I rebuilt everything around simple systems and automations that now save me 12+ hours a week. Each episode brings you real-world strategies, smarter workflows, and practical tools to help you reclaim your time and actually enjoy the freedom you set out to create. Because your business should support your life—not take it over.

  1. 3D AGO

    The Productivity Tools Draft

    We turned productivity into a fantasy draft! 🏆 Four small business owners battle it out, picking the apps and tools we cannot live without — with some surprise steals, hot takes, and even a bonus round for our favorite analog gear. Looking for new ways to save time, systemize your business, and actually enjoy the tools you use? This draft is packed with ideas you’ll want to steal. Draft Order:  Mike SchmitzLayla PomperCat MulvihillJoe CasabonaWondering how you can manage your time to find the perfect balance? Take the Business Overwhelm Diagnostic. Show Notes Mike Schmitz | Episode 422Layla Pomper | Episode 495Cat Mulvihill | Episode 305ObsidianCircleKit (ConvertKit)ClickUpRaycastCanvaMissiveZapierSmartSuiteKajabiNotionSunsamaZoomApple Text ReplacementSavvyCalStream DeckSaneBoxEcamm LiveTodoistGoogle DrivePersonal Retreat Planner (Mike’s custom tool)RocketbookField NotesOpus ClipTellaGatherVimeoWhat do you think? Send your feedback to streamlinedfeedback.com ★ Support this podcast ★

    52 min
  2. What I Learned Posting on LinkedIn for 40 Days [Audio Note]

    5D AGO · BONUS

    What I Learned Posting on LinkedIn for 40 Days [Audio Note]

    I just wrapped up a Social Growth for my friend Chenell’s community where I posted on LinkedIn for 40 days. Here’s what I learned and what’s next. Send your feedback at https://streamlinedfeedback.com ★ Support this podcast ★

    12 min
  3. Stop Being the Bottleneck in Your Business

    OCT 6

    Stop Being the Bottleneck in Your Business

    Can you really delegate out when you are your business? Don’t people hire you to work with…well, you?  That’s the question Justin Moore and I wrestle with. We talk about the challenge of running personality-driven businesses, why it’s so hard to step away, and how to build a company that serves your life instead of consuming it. Justin shares how he’s built a coaching business with a team he trusts, why impact is his North Star, and the mindset shift that helped him let go of control.  We also get real about balancing work with family time, the guilt that comes with stepping away, and why building a lifestyle business is just as valid as chasing a big exit. Things get real – it’s something all business owners need to think about.  Wondering how you can step away from your business? Take the Business Overwhelm Diagnostic. Top Takeaways Use a North Star mission (like impact) to guide decisions about hiring, delegating, and growth.Letting go of control is a mindset shift—delegating doesn’t dilute your business, it expands your reach.A lifestyle business is not a failure; you don’t have to build for an exit if you love the work.Balancing work and family isn’t about hacks—it’s about daily choices to be present in the moment. Show Notes Sponsor Magnet Podcast (hosted by Justin and me)Sponsor Magnet (Book)Creator WizardKey Person of Influence (Book by Daniel Priestley)Write Useful Books (by Rob Fitzpatrick)One to Many: The Secret to Webinar Success (by Jason Fladlien)CEX (Creator Economy Expo)Lulu (Publishing)What do you think? Send your feedback to streamlinedfeedback.com ★ Support this podcast ★

    29 min
  4. When is it Time to Switch Tools?

    SEP 29

    When is it Time to Switch Tools?

    It seems like every day there’s a new tool designed to help us be more productive. They promise to help us to more, faster, better, with fewer resources. And it’s easy to get shiny object syndrome. So how do you know when it’s time to switch, or when it’s a waste of time and energy? Luckily, as a chronic tool switcher, I’ve thought a lot about this very problem. And I have a framework to help you decide. We’ll go through the 4 questions you should ask yourself when evaluating whether or not to switch. Then we’ll apply these tests to case studies so you can see how they work with actual examples. Wondering if you should switch? Go to https://shouldyouswitch.com to apply this framework! What do you think? How do you decide when to switch tools? Let me know at https://streamlinedfeedback.com (00:00) - The Rapid Evolution of AI Tools (01:26) - Framework for Tool Switching (06:39) - Case Study: Dropbox to Google Drive (11:22) - Case Study: Cal.com to Calendly (13:30) - Case Study: Switching from Arc (18:30) - Final Thoughts on Tool Switching ★ Support this podcast ★

    20 min
  5. I’m Creating a Paid Newsletter

    SEP 27 · BONUS

    I’m Creating a Paid Newsletter

    I’m considering a membership again, but this one is different! I’m going to do a paid newsletter, powered by Memberful and Kit.  ★ Support this podcast ★

    5 min
  6. Why Work-Life Balance is a Myth for Parent Entrepreneurs

    SEP 22

    Why Work-Life Balance is a Myth for Parent Entrepreneurs

    Running a business while raising kids feels impossible some days. Between checking emails at the playground and working after bedtime, it's easy to feel like you're failing at both. But what if there was a better way? Amanda Goetz has cracked the code on building an authentic business without the hustle culture nonsense. As a single mom of three who's built multiple six-figure income streams, she's learned that success isn't about doing more—it's about doing the right things at the right time. In this conversation, talk about her surprisingly simple systems that keep her business running while she stays present for her kids. Amanda shares the real strategies that work when you can't afford to waste time. But we also cover how to be authentic in an AI world, and she gives me the single best piece of advice I’ve personally gotten for how to balance both better. Are you worried about burning out? Take the Business Overwhelm Diagnostic. Show Notes Amanda GoetzOrder Toxic GritAmanda’s Two-Do SystemFollow Amanda on LinkedInFollow Amanda on InstagramWhat do you think? Send your feedback to streamlinedfeedback.com ★ Support this podcast ★

    44 min
  7. Happy Apple Christmas!

    SEP 19 · BONUS

    Happy Apple Christmas!

    It’s new iPhone Day! It was a big year for me as it was time to upgrade several of my devices. Here’s what I got, and why.  ★ Support this podcast ★

    6 min
  8. Kill Decision Fatigue with Simple “Recipes” for Your Business

    SEP 15

    Kill Decision Fatigue with Simple “Recipes” for Your Business

    Ever go to do something – a task for your business, yard work, cooking – and suddenly realize you’re not sure where to start?  It’s not that you don’t know what to do…you just need a little help organizing your thoughts. It would be a lot easier if everything is written down, step-by-step. That’s where SOPs come in.  Most solopreneurs think SOPs are only for big companies with teams of 50+. But the truth? Even if you’re a business of one, SOPs (standard operating procedures) can save you time, reduce errors, and keep your business running smoothly—especially on the days when your energy or focus isn’t there. In this conversation with Layla Pomper of ProcessDriven, we dig into how SOPs can simplify your work, help you automate and delegate, and even free up more headspace for the creative stuff you actually enjoy. Trying to figure out which SOPs you should create first? Take the Business Overwhelm Diagnostic. Top Takeaways SOPs are like recipes—great for capturing details you’ll forget in the moment and for keeping quality consistent.Writing down the process first makes automation or delegation way easier—and prevents wasted time tinkering.SOPs aren’t about bureaucracy; they’re about removing decision fatigue and protecting your creative energy.Show Notes Layla PomperClickUpAsanaMondayNotionTodoistZapierMakeMissiveGatherGoogle CalendarRiversideRSS.comTellaEcamm LiveWhat do you think? Send your feedback to streamlinedfeedback.com ★ Support this podcast ★

    47 min
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4.1
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About

You didn’t become a business owner to spend your days wrangling apps that don’t work well together. When your tools aren’t in sync, every task takes longer—stealing time from your clients, your family, and yourself. But it doesn’t have to be that way. Each week, I’ll share real automations I’ve built, simple integrations, and smart workflows so your tech stack just works. I’m Joe Casabona, and I help small business owners run their business in less time—without sacrificing quality or burning out. After hitting my own breaking point, I rebuilt everything around simple systems and automations that now save me 12+ hours a week. Each episode brings you real-world strategies, smarter workflows, and practical tools to help you reclaim your time and actually enjoy the freedom you set out to create. Because your business should support your life—not take it over.

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